The regular meeting of the Rootstown Township Trustees opened at 5:30 p.m. on January 27, 2009. Those in attendance were Trustees Bonnie Howe, David Armentrout and Diane Dillon, JoAnn Townend, Fiscal Officer, Darrell Stephens, Jim Mahood, and Julie Gonzales.

Resolution No. 2009-022 – Motion was made by David Armentrout and seconded by Bonnie Howe to accept the minutes of January 13, 2009. Upon roll call the vote as follows: Diane Dillon, yea, David Armentrout, yea, Bonnie Howe, yea.

ROAD SUPERINTENDENT REPORT

Resolution No. 2009-023 – Motion was made by Diane Dillon and seconded by David Armentrout to advertise for bids for the 2009 Issue 2 Road Project for Bird Development. This includes repaving Bird Drive, Oriole Avenue, Robin Street, Jay Street, Cardinal Avenue and Pheasant Avenue. Upon roll call the vote as follows: Diane Dillon, yea, David Armentrout, yea, Bonnie Howe, yea.

Resolution No. 2009-024 – Motion was made by David Armentrout and seconded by Diane Dillon to authorize to participate in the Ohio Department of Transportation’s sodium chloride (rock salt) contract for the 2009-2010 winter season. Upon the recommendation of the Road Superintendent; the Board agreed to order 1600 tons. Upon roll call the vote as follows: Diane Dillon, yea, David Armentrout, yea, Bonnie Howe, yea.

Darrell reported the pipes at the rental house need to be replaced. He received a quote from Anthony Drago Plumbing in an amount of $1,782.00. The Board agreed for Darrell to get another quote. Diane suggested contacting English Plumbing. She will get the phone number for Darrell.

The reduce load limit signs have been installed.

Darrell will meet with Bob Rummel and Mark Hirst in regards to installing the panel box in the garage tomorrow.

Resolution No. 2009-025 – Motion was made by David Armentrout and seconded by Diane Dillon to allow two (2) Road Crew employees attend Traffic Signs and Pavement Markings Seminar in Akron on April 14th and one (1) employee attend the Asphalt Paving Preservation Seminar in Akron on April 18th. These seminars are sponsored by LTAP. The Trustees authorized the employees to be reimbursed for mileage and a reasonable lunch. The amount for each seminar is $55.00. Upon roll call the vote as follows: Diane Dillon, yea, David Armentrout, yea, Bonnie Howe, yea.

The generator at the New Milford Road site is complete.

There were no funerals since the last meeting.

Darrell said there is still no word with Verizon. Diane spoke to Chuck and asked him to contact Verizon and give them a deadline or we will switch carriers.

RESIDENT’S COMMENTS

Beverly Conrad, President of the Rootstown Historical Society and Terri Fosnight were present to request a directory/map of the cemeteries be installed there so residents can locate their ancestors. Ms. Fosnight said there is a Save Our History Grant that may apply to this project. The Board agreed for the Historical Society to move forward with the project as long as they pay for and maintain the directory.

ZONING INSPECTOR REPORT

There were two (2) acts of business.

Jim was carbon copied a letter from Chris Meduri, Portage County Prosecutor which was sent to Mr. Baker who lives on Broadway regarding vehicles and other equipment parked on the road.

Jim was contacted by Giant Eagle regarding the permits needed to place tents outside in the summer to sell flowers, trees, mulch, etc. Jim said they are still undecided whether they will be putting up a tent.

Resolution No. 2009-026 – Motion was made by David Armentrout and seconded by Diane Dillon to set a public hearing for Zoning Commission amendment 2008-010 – Landscaping Deadlines, Section 310.05 and 430.06 to be held on February 24, 2009 at the Rootstown Town Hall at 6:00 PM. Upon roll call the vote as follows: Diane Dillon, yea, David Armentrout, yea, Bonnie Howe, yea.

Resolution No. 2009-027 – Motion was made by David Armentrout and seconded by Diane Dillon to schedule the Joint Board Meeting on March 9, 2009 at the Rootstown Town Hall at 6:30 PM. Upon roll call the vote as follows: Diane Dillon, yea, David Armentrout, yea, Bonnie Howe, yea.

FIRE CHIEF’S REPORT

Diane reported Chief Palmer contacted a contractor because of water leakage in the elevator at the Fire Station.

Resolution No. 2009-028 – Motion was made by Diane Dillon and seconded by David Armentrout to authorize Chief Palmer to purchase thirty (30) light weight jackets for EMS at a cost not to exceed $35.00 each. This expense will be taken out of the EMS Fund. Upon roll call the vote as follows: Diane Dillon, yea, David Armentrout, yea, Bonnie Howe, yea.

FISCAL OFFICER REPORT

JoAnn gave the Trustees a copy of a letter from the Prosecutor’s Office to Mr. Baker.

JoAnn gave the Trustees a letter from the Portage County Commissioners’ regarding FireCom’s dispatch services.

Resolution No. 2009-029 - Motion by Diane Dillon and seconded by David Armentrout to pay bills on file with the Fiscal Officer. Upon roll call the vote was as follows: Diane Dillon, yea; Bonnie Howe, yea; David Armentrout, yea.

Resolution No. 2009-030 – Motion was made by David Armentrout and seconded by Diane Dillon upon the recommendation of Michele Stuck, the Board agreed to discontinue internet service with Arishost.com and switch to Awardspace.com. The cost for three years is $60.00. Upon roll call the vote was as follows: Diane Dillon, yea; Bonnie Howe, yea; David Armentrout, yea.

UNFINISHED BUSINESS

Resolution No. 2009-031 – Motion was made by David Armentrout and seconded by Diane Dillon that the Board will not renew the current Hot Stove agreement. The Board is willing to negotiate the agreement. Upon roll call the vote was as follows: Diane Dillon, yea; Bonnie Howe, yea; David Armentrout, yea.

NEW BUSINESS

Resolution No. 2009-032 – Motion was made by David Armentrout and seconded by Diane Dillon to appoint George Tishma as an alternate to the Zoning Commission Board term ending December 31, 2009. Upon roll call the vote was as follows: Diane Dillon, yea; Bonnie Howe, yea; David Armentrout, yea.

The Trustees asked Julie to send a letter to the Portage County Commissioners requesting support in updating Portage County’s Subdivision Regulations that is currently maintained by the Regional Planning Commission.

Resolution No. 2009–033- Motion by David Armentrout to adjourn at 7:00 p.m.

Respectfully submitted,

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Bonnie Howe, Chairperson

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JoAnn Townend, Fiscal Officer