Minutes of the Meeting of the Rootstown Township Trustees,
FEBRUARY 14, 2006The regular meeting of the Rootstown Township Trustees opened at 5:30 p.m. on February 14, 2006. Those in attendance were Trustees Bonnie Howe, David Armentrout and Diane Dillon, JoAnn Townend, Fiscal Officer, Darrell Stephens, Capt. Ladd, Jim Mahood, Van Black and Julie Carpenter.
Resolution No. 2006-035 - Motion was made by Diane Dillon and seconded by David Armentrout to accept the minutes of January 24, 2006. Upon roll call the vote as follows: Bonnie Howe, yea, David Armentrout, yea, Diane Dillon, yea.
ROAD SUPERINTENDENT’S REPORT
The letter was sent to the County Engineer regarding surveying Curtis Avenue.
We were approved Issue II money from the State in the amount of $80,400 for the Ravenna Development project. This is a 50/50 match. We will not be accepting bids until later this summer.
Resolution No. 2006-036 – Motion was made by David Armentrout and seconded by Diane Dillon upon the recommendation of the Road Superintendent and Alan Mellott to accept the following roads in the Lexington Place Subdivision:
Road No. Road Name Feet Miles T.H. 1638 Lexington Place 2,008' .38 T.H. 1639 Charleston Place 350' .07 T.H. 1640 Tippecanoe Trail 183' .03 Upon roll call the vote as follows: Bonnie Howe, yea, David Armentrout, yea, Diane Dillon, yea.
We have ordered a total of 750 Tons of salt.
Darrell reminded JoAnn to add insurance on the new backhoe. Darrell will get the necessary information to JoAnn.
Darrell had a resident inquire about installing a streetlight at the end of Phile Road. The Trustees said they usually only install them at intersections.
The County Engineer is asking for an approximate number of miles of road they need to stripe this year. Darrell advises the Board he will estimate specifically noting the dangerous areas within the Township.
The Board signed the purchase agreement for the 580 Case backhoe.
There was one cremation since the last meeting.
Resolution No. 2006-037 – Motion was made by David Armentout and seconded by Diane Dillon upon the recommendation of the Portage County Engineer to remove the reduce load limit 35% signs on all Rootstown Township roads effective immediately. Upon roll call the vote as follows: Bonnie Howe, yea, David Armentrout, yea, Diane Dillon, yea.
FIRE CHIEF’S REPORT
Capt. Ladd gave the Trustees a copy of the signed Fire Company contract.
The new ambulance will be repaired next Tuesday and will take two days to complete.
Total runs for the month of January:
In December the run numbers were as follows:
EMS: 44 Mutual Aid: Fire: 14 Given: 7 Car Accidents: 7 Received: 4 Total: 65 ZONING INSPECTOR’S REPORT
There were eleven (11) acts of business.
Jim informed the Trustees letters were sent to the Mosers and Zickafoose. The name in the computer for the Zickafoose residence was Metzer.
Jim would like to update the map in the Zoning Office that lists all the sublots.
Jim walked along the farm implement on Brown Drive. They will be drilling a gas well along the wood line between Muzzy and the owner of the farm implement property.
Jim informed the Trustees the seminar that he and Mr. Galido attended (Zoning and Land Use Seminar) was poorly conducted, the representative was 1 1/2 hours late and, one of the students had to loan them a projector until one was located also not all the material was available. The Board agreed to try to recoup this money by sending a letter.
Dave asked if there was an update on the Drennen case. Jim said Mr. Matthews has not contacted him.
Dave said there were complaints from residents who live on Industry Road regarding smoke. Jim told the resident there isn’t much he could do about the smoke. He sent a letter to the owner of the building stating the smoke as nuisance.
Patty E. Fisher was present to inform the Trustees the smoke from a neighbor is really bad in their house. This has being going on for six years. Ms. Fisher has done absolutely everything to try to keep out the smoke.
There should be a zoning regulation to keep this sort of business away from a residence. Ms. Fisher has had medical problems because of the smoke.
Charlie Ramer – Solid Waste Management District
Charlie informed the Trustees that several surveys for curbside were sent in. The final tally is as follows:
Keep current drop off location: 316 49% Start Curbside program: 301 47% Other: 20 3% Charlie wondered if the Trustees were interested in conducting a public hearing for curb-side. The Trustees currently pay $4,500/yearly. This program would be mandatory for all Rootstown Township residents. Approximately 2/3 of the County has curbside service. The Trustees agreed to table their discussion at this time.
RESIDENT’S COMMENTS
Christopher Chrin was present regarding the Trustees decision of the public hearing regarding lot 39. Mr. Chrin feels the Trustees have exceeded their legal authority. The Trustees voted beyond the 30 days that was required according to Section 660.02i. Dave said the Board reviewed their decision and voted unanimously and believes they have not violated any codes and feels that no other discussion is necessary.
Bill Billock was present and asked why the Trustees tabled their decision at their last meeting to accept the roads in Lexington Place until this meeting. Diane said the Trustees were just informed minutes before that meeting to the acceptance of the streets. They had advised the road superintendent and Al Mellott to inspect the roads before their approval.
Dan Hertiage, President of the Hot Stove was in attendance to introduce himself and discuss several issues regarding Gracie Field.
- Mr. Hertiage is working with the Boy Scouts to create a sign for Gracie Field.
- Mr. Hertiage asked if a Park Committee was formed. Dave said Diane is the liaison and the Board agreed to keep the Committee small.
- He asked to design an additional baseball field in the back. Diane said these are good issue to discuss with the Park Committee-she will notify Mr. Hertiage of the next Park Committee meeting.
- He requested possibly posting a bigger sign traveling east on Cook Road. Mr. Hertiage fears an accident will occur and this would notify drivers that there is a park entrance ahead. The Board suggested he speak with the Park Committee and possibly the County Engineer.
- He asked if there are any zoning permits need to build a 70 foot long field house. This would attach to the old concession stand. He would need to purchase a Township and County permit.
- He asked if the Township had any one to lay electric lines. The Board suggested he contact Darrell.
- Mr. Hertiage would like the dugouts painted. The Board thought the road crew had painted them several weeks ago. Bonnie gave him Darrell’s phone number.
- Mr. Hertiage verified that the Township insures the shelter.
- Who is responsible for installing the State champ sign? Bonnie believes an outside organization put that up, but suggested he contact Darrell.
- Does the Township supply port-o-potties? Bonnie suggested he submit a request to the Board.
Sy Thompson – Portage County Economic Development
Mr. Thompson was present to introduce the Ohio Community Reinvestment Area Program (CRA) to the Board. This program is a direct incentive tax exemption program benefiting property owners who renovate existing or construct new buildings. The program permits municipalities or counties to designate areas where investment has been discouraged as a CRA to encourage revitalization of the existing housing stock and the development of new structures. A petition would have to be created and certified with the State and then submitted to the Portage County Commissioners. The boundaries for Rootstown would cover commercial areas north of Lynn Road to the village center.
NEW BUSINESS
Diane suggested several updates to the Township website. She will give them to the Board for their review.
Dave reported the 1st Annual Photo Contest deadline was February 13, 2006. We did not receive any photos.
Bonnie received a letter from Rootstown Middle School-8th grade class. They will be going to Washington DC and ask if we would like to sponsor them. The Board agreed that if they wish to sponsor they should give individually.
The Board agreed to schedule a Joint Board meeting on Tuesday, March 7th at 6:30 PM.
CLERK’S REPORT
Resolution No. 2006-038 - Motion was made by Diane Dillon and seconded by David Armentrout to pay bills on file with the clerk. Upon roll call all yeas and no nays.
JoAnn received an invoice from Regional Planning and the Zoning Commission went over 29.5 hours from the business they conducted for Lot 39.
Resolution No. 2006-039 – Motion was made by David Armentrout and seconded by Diane Dillon to approve the invoice from Regional Planning for the additional services for Lot 39 in an amount not to exceed $704.56. Upon roll call the vote as follows: Bonnie Howe, yea, David Armentrout, yea, Diane Dillon, yea.
Vera Hamrick notified the Board that the group of residents in Baronwood Allotment formed an association and she is their liaison.
Resolution No. 2006-040 - Motion was made by David Armentrout and seconded by Diane Dillon to enter into executive session at 7:43 PM to discuss personnel matters. Upon roll call all yeas and no nays.
Resolution No. 2006-041 - Motion was made by David Armentrout and seconded by Diane Dillon to exit executive session at 8:25 PM. Upon roll call all yeas and no nays.
Resolution No. 2006-042 – Motion was made by David Armentrout and seconded by Diane Dillon to accept the settlement from Frank Gates for Mark Ladd. Upon roll call the vote as follows: Bonnie Howe, yea, David Armentrout, yea, Diane Dillon, yea.
Resolution No. 2006-043 – Motion was made by David Armentrout and seconded by Diane Dillon to amend the personnel policy manual for the road crew Section III b. to modify the use of compensatory time to 180 days instead of 90 days. Upon roll call the vote as follows: Bonnie Howe, yea, David Armentrout, yea, Diane Dillon, yea.
Resolution No. 2006-044 - Motion was made by Bonnie Howe to adjourn at 8:35 PM.
Respectfully Submitted,
_________________________________
Bonnie Howe
Chairperson__________________________________
JoAnn Townend
Clerk