The regular meeting of the Rootstown Township Trustees opened at 5:35 p.m. on February 22, 2011. Those in attendance were Trustees Brett Housley, Bonnie Howe and Diane Dillon, JoAnn Townend, Fiscal Officer, Bill Hahn, Jim Mahood, Van Black, and Julie Gonzales.

Resolution No. 2011-034 – Motion was made by Bonnie Howe and seconded by Brett Housley to accept the minutes of February 8, 2011. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

ROAD SUPERINTENDENT REPORT

Bill reported we have ordered a total of 1000 tons of salt this winter season. There is approximately 250 tons remaining.

Bill met with Mike Parker from Winter Equipment regarding snow plow blades. Bill recommends for the safety and longevity the common sense steel snowplow blade system. This system includes 5 snow plow blades at a cost of $1,781.44.

Resolution No. 2011-035 – Motion was made by Diane Dillon and seconded by Bonnie Howe upon the recommendation of the Road Superintendent to purchase the common sense steel snowplow blade system from Winter Equipment at a cost not to exceed $1782.00. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

The electrician began the NOPEC lighting project at the garage. It should be completed no later than Monday.

Cemetery

There were two (2) funerals since the last meeting. One a cremation and the other a burial.

Bill suggested modifying the cremation fees for funerals held on weekends and holidays.

Resolution No. 2011-036 – Motion was made by Diane Dillon and seconded by Bonnie Howe to modify the Cemetery Fee Schedule for cremations held on weekends or holidays:

Cremation Opening/Closing – No Services – Weekend, Holidays, Overtime	$150.00
Cremation Opening/Closing – With Services – Weekend, Holidays, Overtime	$200.00

Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

Resolution No. 2011-037 – Motion was made by Diane Dillon and seconded by Bonnie Howe to hire Jeff Parsons Companies to mow the Homeland Cemetery in an amount not to exceed $475.00 per cut. Upon roll call the vote as follows: Brett Housley, yea; Bonnie Howe, yea; Diane Dillon, yea.

Resolution No. 2011-038 – Motion was made by Diane Dillon and seconded by Bonnie Howe to contract with Mitchell Begg to open and close the park in an amount of $10.00 per day for the 2011 season. Upon roll call the vote as follows: Brett Housley, yea; Bonnie Howe, yea; Diane Dillon, yea.

Resolution No. 2011-039 – Motion was made by Diane Dillon and seconded by Bonnie Howe to hire Portage Portable Toilets, Inc. to place two (2) portable toilets at the park for the 2011 park season in an amount not to exceed $130.00. Upon roll call the vote as follows: Brett Housley, yea; Bonnie Howe, yea; Diane Dillon, yea.

Resolution No. 2011-040 – Motion was made by Diane Dillon and seconded by Bonnie Howe to agree to name the new pavilion at the park “Clara Root Pavilion”. Upon roll call the vote as follows: Brett Housley, yea; Bonnie Howe, yea; Diane Dillon, yea.

Bill will contact Maplewood Career Center to make a sign for the pavilion.

ZONING INSPECTOR REPORT

There were no acts of business.

Jim and Van attended a meeting at Regional Planning Commission hosted by Todd Peetz, Director of Regional Planning and Chris Meduri, Portage County Prosecutor regarding internet café. They are currently waiting on a ruling from Dewine. Chris recommends townships not allowing or placing a moratorium until the ruling is decided. Mr. Peetz suggested continue to hold quarterly meetings for zoning officials. The next meeting is May 19th regarding nuisance rules concerning vacant properties.

Diane asked Jim to save the date for the pavilion on July 9th to hold a Community Yard Sale. Diane will research different options.

Resolution No. 2011-041 – Motion was made by Brett Housley and seconded by Diane Dillon for the Rootstown Township Trustees to move into executive session at 6:05 PM to discuss personnel issues. Upon roll call the vote as follows: Brett Housley, yea; Bonnie Howe, yea; Diane Dillon, yea.

Resolution No. 2011-042 - Upon conclusion of the above referenced discussion a motion was made by Diane Dillon and seconded by Bonnie Howe that the Rootstown Township Trustees move out of executive session at 6:30 PM. Upon roll call the vote as follows: Brett Housley, yea; Bonnie Howe, yea; Diane Dillon, yea.

After exiting Executive Session, the Trustees took no action.

6:30 PM – Sean Sprouse, Burnham & Flowers was present along with several Township employees and spouses. Mr. Sprouse discussed the new Health Reimbursement Arrangement (HRA). Health Plan Administrators, LLC will be handling the Township’s reimbursement plan.

NEW BUSINESS

Clean-Up Day will be held Saturday, June 18th from 8:00 AM- Noon at the New Milford Road Recycling Center. Items that will be accepted are tires, scrap metal, lead acid batteries and appliances as long as the Freon has been removed.

Brett received a letter of interest from a resident. He will contact them for an interview.

Brett is still in contact with Delphi.

Diane said a relative of Frank Magargee was found. He was a resident of Rootstown, who past away several weeks ago. Diane said he has several dilapidated buildings that need to be removed. Diane asked the Board to think about what process the Township should do to remove them.

JoAnn had the Board sign the change order for Classical Construction (pavilion at the park).

FISCAL OFFICER

Resolution No. 2011-043 - Motion by Diane Dillon and seconded by Bonnie Howe to pay bills on file with the Fiscal Officer. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

JoAnn gave the Board Chris Meduri’s response regarding Chesapeake Energy.

JoAnn gave the Board correspondence from the Portage County Regional Planning Commission advising Rootstown Township’s Technical Assistance Hours available and obligated as of January 1, 2011.

Brett spoke to Chris Meduri regarding the Zoning Commission amendment 2010-003. He will ask Jim what the next step is.

Resolution No. 2011–044 - Motion by Brett Housley to adjourn at 7:30 p.m.

Respectfully submitted,

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Brett Housley, Chairman

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JoAnn Townend, Fiscal Officer