MINUTES OF THE ROOTSTOWN TOWNSHIP TRUSTEES
March 10, 2009
The regular meeting of the Rootstown Township Trustees opened at 5:30 p.m. on March 10, 2009. Those in attendance were Trustees David Armentrout and Diane Dillon, JoAnn Townend, Fiscal Officer, Darrell Stephens, Chief Palmer, Van Black and Julie Gonzales.
Resolution No. 2009-052 – Motion was made by Diane Dillon and seconded by David Armentrout to accept the minutes of February 24, 2009. Upon roll call the vote as follows: Bonnie Howe, absent, David Armentrout, yea, Diane Dillon, yea.
Bid Opening for the 2009 Road Improvements – Issue II
Perrin Asphalt $ 171,144.00 Central Allied Enterprises, Inc. $ 160,037.90 Shelly & Sands, Inc. $ 185,184.60 Ronyak Paving, Inc. $ 170,868.50 The Shelly Co. $ 188,054.00 Barbicas Construction Co. Inc. $ 197,415.30 Chagrin Valley Paving $ 218,670.00 Tallmadge Asphalt/Concrete $ 212,253.16 Karvo Paving Company $ 178,382.80
Darrell will take the bids to the County Engineer for tabulation.
ROAD SUPERINTENDENT REPORT
Resolution No. 2009-053 – Motion was made by David Armentrout and seconded by Diane Dillon to allow two (2) road crew employees to work with the Lion’s Club Clean Up Day scheduled April 18, 2009. Upon roll call the vote as follows: Bonnie Howe, absent, David Armentrout, yea, Diane Dillon, yea.
JoAnn will complete the credit application for Quality Fleet so Darrell can purchase parts for the Sterling truck.
JoAnn will prepare the clothing allowance for the road crew.
There was one (1) funeral since the last meeting.
Resolution No. 2009-054 – Motion was made by David Armentrout and seconded by Diane Dillon to hire Jeff Parsons Companies to mow the Homeland Cemetery in an amount not to exceed $475.00 per cut. Upon roll call the vote as follows: Bonnie Howe, absent, David Armentrout, yea, Diane Dillon, yea.
The Veteran Flags have been ordered for 2009.
Resolution No. 2009-055 – Motion was made by David Armentrout and seconded by Diane Dillon to purchase cable for the television in the Road Department from Time Warner Cable Service in an amount not to exceed $20.00 per month. Upon roll call the vote as follows: Bonnie Howe, absent, David Armentrout, yea, Diane Dillon, yea.
Diane asked Darrell to get a count of how many total plots are available and what percentage is used at the Homeland Cemetery.
Dave suggested Darrell to get quotes for a water machine or a filter to be put in the Road Crew Department.
Darrell said the 2001 Sterling and F-450 need new plates. JoAnn said she will check to see if she has the titles.
Dave reported a resident on Rosalind Drive said the road needs a lot of work. Darrell said they may have to raise the road to alleviate the water from draining across. When the weather breaks they will take a look at it.
ZONING INSPECTOR REPORT
Dave said Mr. Moser is interested in converting his buildings on Kenneth Drive into student housing. Jim told him that it is not zoned for student housing. Chris Meduri, Portage County Prosecutor’s Office said Mr. Moser has the right to take this issue to the Zoning Board of Appeals but it would be considered spot zoning. This property most likely has to be rezoned by Zoning Commission.
FIRE CHIEF’S REPORT
Resolution No. 2009-056 – Motion was made by David Armentrout and seconded by Diane Dillon to identify the following members for the Volunteer Fire Fighters Dependents Fund.
Upon roll call the vote as follows: Bonnie Howe, absent, David Armentrout, yea, Diane Dillon, yea.
Chief Palmer presented the Board with the 2008 Annual Report for the Fire Department as prepared by Justin Meonske. The Board commended Justin on his excellent presentation on the annual report.
Diane has been working with TRZ Communications as the notification system for the Township. There are approximately 500 telephone numbers listed for NEOUCOM. Chief Palmer will contact them to get their numbers.
Resolution No. 2009-057 – Motion was made by David Armentrout and seconded by Diane Dillon to appoint Diane Dillon as the Township’s representative for the map/newsletter brochure project with Municipal Publications. Upon roll call the vote as follows: Bonnie Howe, absent, David Armentrout, yea, Diane Dillon, yea.
Chief Palmer said the company who put up the original siding on the fire station will be repairing it.
Resolution No. 2009-058 – Motion was made by Diane Dillon and seconded by David Armentrout for the Rootstown Township Trustees to move into executive session at 6:15 PM to discuss personnel matters. Upon roll call the vote as follows: Bonnie Howe, absent, David Armentrout, yea, Diane Dillon, yea.
Resolution No. 2009-059 - Upon conclusion of the above referenced discussion a motion was made by Diane Dillon and seconded by David Armentrout that the Rootstown Township Trustees move out of executive session at 6:48 PM. Upon roll call the vote as follows: Bonnie Howe, absent, David Armentrout, yea, Diane Dillon, yea.
After exiting Executive Session, the Trustees approved the following resolutions:
Resolution No. 2009-060 – Motion was made by Diane Dillon and seconded by David Armentrout to begin scheduling physiatric evaluations for candidates who are promoted within the Fire Department. Upon roll call the vote as follows: Bonnie Howe, absent, David Armentrout, yea, Diane Dillon, yea.
Resolution No. 2009-061 – Motion was made by Diane Dillon and seconded by David Armentrout to re-assign Mike Leigh’s position as Captain to Fire Fighter effected March 10, 2009. Upon roll call the vote as follows: Bonnie Howe, absent, David Armentrout, yea, Diane Dillon, yea.
Resolution No. 2009-062 - Motion by Diane Dillon and seconded by David Armentrout to pay bills on file with the Fiscal Officer. Upon roll call the vote as follows: Bonnie Howe, absent, David Armentrout, yea, Diane Dillon, yea.
NEW BUSINESS
Dave reported at the Regional Planning Meeting it was discussed that each community consider contributing a small portion of their Technical Assistance hours to allow RPC staff to research and create model zoning requirements for wind turbines and solar panels for all communities. The new zoning regulations should promote clean and renewable energy while ensuring the health, safety, welfare of our residents and the character and aesthetics of our community, when allowing these types of structures on individual residential, commercial, industrial, recreational and agriculture properties.
Resolution No. 2009-063 – Motion was made by David Armentrout and seconded by Diane Dillon to donate ten (10) Technical Assistance hours to the Regional Planning Commission for creating model zoning requirements for the development of wind turbines and solar energy panels. Upon roll call the vote as follows: Bonnie Howe, absent, David Armentrout, yea, Diane Dillon, yea.
UNFINISHED BUSINESS
After consideration of the piece of land that is being offered to the Township for open space by Mr. Robert Bossow located in Wintergreen Point and based on information from Regional Planning Commission; the Trustees agreed not to accept the property.
The Board discussed the Hot Stove agreement.
Resolution No. 2009–064 - Motion by David Armentrout to adjourn at 7:05 p.m.
Respectfully submitted,
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David Armentrout, Vice Chairman
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JoAnn Townend, Fiscal Officer