Minutes of the Meeting of the Rootstown Township Trustees,
April 11, 2006The regular meeting of the Rootstown Township Trustees opened at 5:30 p.m. on April 11, 2006. Those in attendance were Trustees Bonnie Howe, David Armentrout and Diane Dillon, Darrell Stephens, Van Black and Julie Carpenter.
Resolution No. 2006-072 - Motion was made by David Armentrout and seconded by Diane Dillon to accept the minutes of March 28, 2006. Upon roll call the vote as follows: Bonnie Howe, yea; David Armentrout, yea; Diane Dillon, yea.
Resolution No. 2006-073 – Motion was made by David Armentrout and seconded by Diane Dillon to amend the changes involving Township employees delivering packets to the minutes dated March 14, 2006. Upon roll call the vote as follows: Bonnie Howe, yea; David Armentrout, yea; Diane Dillon, yea.
ROAD SUPERINTENDENT’S REPORT
Smith Road has been extended. The County Engineer will note the additional mileage.
A letter was sent to the County Engineer regarding surveying the streets in Ravenna Development.
Darrell reported the County Engineer will be replacing the culvert pipes in Ravenna Development within the next couple weeks.
Darrell received information regarding Issue 2 which is due June 2nd. He will complete them and submit it to the Board for signature.
Clean up day that was sponsored by Lions Club and the Knights of Columbus went well. The Board asked that a thank you letter be sent.
Darrell met with Bonnie and JoAnn to discuss his budget.
Darrell met with Accent Lawn Care regarding mowing the cemetery and Gracie Field.
We received notification from the County Engineer regarding surveying Curtis Street, they are doing their best to get this project completed.
Darrell has a message into JoAnn to see what we pay for fuel. He spoke to the Company who currently services the pumps to let them know they need replaced. In the winter the pumps freeze up.
The F-450 joints and bearings in the 4-wheel drive unit were replaced.
There were 2 funerals this week and one next week.
Resolution No. 2006-074 – Motion was made by David Armentrout and seconded Diane Dillon to hire Ben Rizzo to open and close the restrooms at Gracie Field. The Board agreed to keep the same rate as 2005. Upon roll call the vote as follows: Bonnie Howe, yea; David Armentrout, yea; Diane Dillon, yea.
The Easter egg hunt will be Saturday, April 15th, 11:00 AM at Gracie Field.
Dave will contact Charlie to schedule clean up day.
FIRE CHIEF’S REPORT
For March 2006 there were a total of 77 calls. These include:
EMS: 39 calls Mutual Aid: Fire: 28 calls Received: 10 calls Car Accident: 10 calls Given: 12 calls Chief Palmer gave a copy of the 2006 operating budget to the Board. The appropriations include 2005 carry over of $55,258. This does not include EMS billing budget. Total appropriations for FY 2006 are $689,914 the proposed expenditures for this time period is $556,870. This will be a tentative carry over of $133,044 (18% of the budget).
Resolution No. 2006-075 – Motion was made by Diane Dillon and seconded by David Armentrout to contract with Renewed Performance to have the grass unit built for the new pick up at a cost of $11,058.00 (Grand total of $15,558.00 minus $4,500.00 from the ODNR grant). Upon roll call the vote as follows: Bonnie Howe, yea; David Armentrout, yea; Diane Dillon, yea.
Chief Palmer said to replace the 1992 pumper it would cost $350,000. Chuck would like permission to advertise for bids to refurbish the truck. He contacted Key Bank and their financial packet is 36 months at 4.5% interest.
Resolution No. 2006-076 – Motion was made by Diane Dillon and seconded by David Armentrout to advertise for bids to refurbish the 1992 pumper truck. Upon roll call the vote as follows: Bonnie Howe, yea; David Armentrout, yea; Diane Dillon, yea.
Resolution No. 2006-077 – Motion was made by Diane Dillon and seconded by David Armentrout to authorize the purchase of a membership for the NFPA Standard Fire Codes at a cost not to exceed $2,029.00. These are used to enforce code regulations as well as used to review building prints for new commercial construction. Upon roll call the vote as follows: Bonnie Howe, yea; David Armentrout, yea; Diane Dillon, yea.
Chief Palmer reported they have been spring cleaning. Chief Palmer said Bobby Wain contacted Hard Parts to see if they could host our web site and e-mail accounts. To create an account the cost is $20.00/monthly. The Board asked Chuck to get more details in writing.
ZONING INSPECTOR’S REPORT
There were 25 acts of business.
The resident on Ruth Drive vehicles has been tagged and the disabled truck has been removed.
Most of the trash bags full of aluminum cans have been removed from the resident on Ruth Drive that was around their house. His deadline is the end of April.
Jim said he has sent (Nedra Shekerko) several violation letters and there has been no effort to clean up the vehicles. Jim said the former Zoning Inspector also sent letters to this resident.
Resolution No. 2006-078 – Motion was made by David Armentrout and seconded by Diane Dillon to send a letter to the Portage County Prosecutor’s Office (Chris Meduri) informing him regarding the zoning violation on 3068 Jay Street. Upon roll call the vote as follows: Bonnie Howe, yea; David Armentrout, yea; Diane Dillon, yea.
Dave left the Fiscal Officer several messages requesting information for the meeting tonight and now she has become ill. In reference to the Zoning Inspector’s hours JoAnn was concerned for auditing reasons about paying the Zoning Inspector past the 28 hours that was authorized per week. Dave spoke to Jennifer Redman, Prosecutor’s Office and she requests the Board authorize JoAnn to pay the employee hours worked during that month. Dave said Jim was going by the 1500-hour policy. Jim is concerned about meeting the needs of the community for the peak months. Jim suggested modifying his hours during the summer and work less in the fall or winter. Diane suggested he work a couple of hours in the evening. Van said they are always available; residents could call for an appointment anytime.
Resolution No. 2006-079 – Motion was made by David Armentrout and seconded by Diane Dillon to authorize the Fiscal Officer to reimburse Jim Mahood, Zoning Inspector any hours worked that were in dispute from March 2006. Upon roll call the vote as follows: Bonnie Howe, yea; David Armentrout, yea; Diane Dillon, yea.
Resolution No. 2006-080 – Motion was made by David Armentrout and seconded by Diane Dillon to change the policy to authorize any part-time Township employee not to exceed 1500 hours per fiscal year. Upon roll call the vote as follows: Bonnie Howe, yea; David Armentrout, yea; Diane Dillon, yea.
Jim will give the Board a quarterly log of his hours. Diane suggested Jim create a procedures manual for his duties.
The Drennen case has been scheduled for May 8th at 1:00 PM.
NEW BUSINESS
Dave asked if the County has electric and gas agreements with NOPEC.
Dave said since Jim will not be able to attend the Regional Planning Commission meeting he will be attending.
Resolution No. 2006-081 - Motion was made by Diane Dillon and seconded by David Armentrout to pay bills on file with the clerk. Upon roll call all yeas and no nays.
Resolution No. 2006-082 - Motion was made by Bonnie Howe to adjourn at 6:45 PM.
Respectfully Submitted,
_________________________________
Bonnie Howe
Chairperson__________________________________
JoAnn Townend
Fiscal Officer