Minutes of the Meeting of the Rootstown Township Trustees,
MAY 23, 2006The regular meeting of the Rootstown Township Trustees opened at 5:30 p.m. on May 23, 2006. Those in attendance were Trustees Bonnie Howe, David Armentrout and Diane Dillon, JoAnn Townend, Fiscal Officer, Darrell Stephens, Chief Palmer, Jim Mahood, Van Black and Julie Carpenter.
Resolution No. 2006-100 - Motion was made by Diane Dillon and seconded by David Armentrout to accept the minutes of May 9, 2006. Upon roll call the vote as follows: Bonnie Howe, yea; David Armentrout, yea; Diane Dillon, yea.
ROAD SUPERINTENDENT’S REPORT
The County Engineer is still working on bid books for Ravenna Development and the estimated cost for Baronwood Development for Issue 2. The deadline for Issue 2 is June 2nd but Scott Miller is going to ask for an extension.
Darrell asked if the Trustees were going to be in the Memorial Day Parade. Bonnie, Diane and JoAnn said they would ride in their vehicle.
Resolution No. 2006-101 – Motion was made by David Armentrout and seconded by Diane Dillon to donate $100.00 to the Lions Club for cost of the Memorial Day Parade. Upon roll call the vote as follows: Bonnie Howe, yea; David Armentrout, yea; Diane Dillon, yea.
Darrell will have two (2) workers at the New Milford Road site for Clean-Up Day on June 10th from 8 AM – 12 PM.
There was one funeral since the last meeting.
Darrell reported we are still having problems with Accent Lawn Care mowing the cemetery and the park in a timely matter. He spoke to the owner and is in the process of purchasing equipment for another crew. Darrell has received numerous complaints from residents.
Resolution No. 2006-102 – Motion was made by David Armentrout and seconded by Diane Dillon to discontinue the contract with Accent Lawn Care effective June 1st if not before due to the dissatisfaction of their service provided we are able to contact another service. Upon roll call the vote as follows: Bonnie Howe, yea; David Armentrout, yea; Diane Dillon, yea.
The Board authorized Darrell to inform Accent Lawn Care and contact 3rd Day Creation to see if they are available.
Darrell is still working on the charts for the budget.
Dave reported a resident in the Queen Development informed him the street sign on the corner of Nash and Clearview has been removed.
Resolution No. 2006-103 – Motion was made by David Armentrout and seconded by Diane Dillon to approve the re-design of the Gracie Field Park entrance sign on Cook Road as presented by Eagle Scout, David Park. Upon roll call the vote as follows: Bonnie Howe, yea; David Armentrout, yea; Diane Dillon, yea.
FIRE DEPARTMENT
They have received the new camera that was damaged in a fire and replaced by the insurance company. All members have been trained and it is back in service.
Chief Palmer gave the Board a copy of a letter that he sent to NEOUCOM regarding their procedures when a fire alarm is activated.
The month of April there were the following calls:
EMS: 43 Mutual Aid: Car: 3 Received: 8 Fire: 29 Given: 10 They will be participating in a full scale HAZ MAT training scenario on June 3rd at the Ravenna Arsenal.
6:15 PM Bid Opening - Pumper #2513 Refurb.
Company Bond Amount Summit Fire Apparatus NO BID Renewed Performance Inc. Ohio Farmers Ins. $ 78,976.00 Pierce Manufacturing, Inc. Travelers Causality Insurance Co. $ 145,571.00 Resolution No. 2006-104 – Motion was made by David Armentrout and seconded by Diane Dillon to award bid to Renewed Performance, Inc. to refurbish #2513 Pumper in an amount not to exceed $ 78,976.00. Upon roll call the vote as follows: Bonnie Howe, yea; David Armentrout, yea; Diane Dillon, yea.
ZONING INSPECTOR’S REPORT
There were 7 acts of business.
They will be walking the Drennen property on Thursday, June 1st at 12:00.
Jim reported the resident on Jay Street (Nedra Shekerko) has not responded to Chris Meduri’s letter regarding the inoperable vehicles on her property. Chris said the next step would be to file a civil suit.
Resolution No. 2006-105 – Motion was made by David Armentrout and seconded by Diane Dillon to authorize Chris Meduri, Portage County Prosecutor’s Office to take the necessary steps to file a civil suit with Nedra Shekerko 3068 Jay Street, Ravenna, OH, Rootstown Township. Upon roll call the vote as follows: Bonnie Howe, yea; David Armentrout, yea; Diane Dillon, yea.
The Board asked Julie to send a letter to Chris Meduri, Portage County Prosecutor’s Office.
Jim informed the Board that Mr. Jack Elrod approached the Board of Appeals and was granted a one (1) year extension on his variance. He should be breaking ground in the fall.
Tom Stewart of 4173 Pine Drive, Marsh Creek Development Highlands (Phase 2) was present to ask the Trustees if they know who owns the pond at Marsh Creek. There are children in the development and it could be very dangerous. He also asked who owned the gas/oil well. The well is not active. The Board suggested he contact Marsh Creek Homeowners Association because they should maintain the pond. Jim said the Township has not accepted Phase 2 of March Creek. David will contact Regional Planning Commission as to who owns the pond. Mr. Stewart said Dave Krummel is the builder.
6:30 PM Public Hearing ZC 2006-002
David Armentrout opened the public hearing – he verified that this hearing was legally advertised. The proposed amendment to Accessory Buildings that are detached from the principal building shall comply with the set back regulations of Section 310.09 and shall be a minimum of 15 20 feet (20 feet proposed) from the principal building.
Resolution No. 2006-106 – Motion was made by David Armentrout and seconded by Diane Dillon upon the recommendation as presented by the Zoning Commission Amendment 2006-002 to bring this section of the regulations in agreement with Section 310.06 b2 which states accessory building shall be located a minimum of 20 feet distance from the principal building. Upon roll call the vote as follows: Bonnie Howe, yea; David Armentrout, yea; Diane Dillon, yea.
The public hearing closed at 6:33 PM.
Jim reported a resident who wants to build a home off of Cook Road (but does not have enough frontage) applied for a variance in 1987 after two (2) tries she was successful, recently, she applied for the permit, Jim denied it because after one year the variance expires. Jim sent her to the Board of Appeals; they found that in 1987 there was no statue in our book that a variance expired after one year. Therefore, Jim issued her a permit.
Jim said the resident who owns Portage Salt requested an increase in his non-conforming use. He wanted to add an additional building to hold grain and other materials and was denied. Chad Murdock represented him.
UNFINISHED BUSINESS
Dave contacted Allstar regarding the grids on the windows of the Town Hall.
The Board agreed separate smaller lots for cremations are a good idea.
Resolution No. 2006-107 - Motion was made by Diane Dillon and seconded by David Armentrout to pay bills on file with the clerk. Upon roll call all yeas and no nays.
Dave spoke to Chip Porter from the Portage County Heath Department who is willing to conduct a presentation on the bird flu if anyone would be interested.
The Trustees will be hosting the Township Association Meeting in November.
The Storm Water Task Force has been completed and will be submitted to the Portage County Board of Commissioners.
FISCAL OFFICER
JoAnn presented a letter from Robert Yoder a logger who is interested in harvesting trees for cash. The Board is not interested at this time.
Resolution No. 2006-108 – Motion was made by Diane Dillon and seconded by David Armentrout to purchase a Veterans’ Memorial brick as presented by the Portage County Board of Commissioners in an amount not to exceed $1,000.00; this money will be disbursed over two (2) years. Upon roll call the vote as follows: Bonnie Howe, yea; David Armentrout, yea; Diane Dillon, yea.
JoAnn gave the Board a copy of the Counties cleaning contract. The County pays $16.50 per hour and the cleaning company provides the cleaning supplies/equipment. The County provides the toilet paper, etc. If the carpet needs cleaned or floors stripped or waxed it is an additional cost. Bonnie will ask Misty to attend a Board meeting.
Resolution No. 2006-109 – Motion was made by David Armentrout and seconded by Diane Dillon to accept the Solid Waste Management District five (5) year plan update as presented by Solid Waste Management District. Upon roll call the vote as follows: Bonnie Howe, yea; David Armentrout, yea; Diane Dillon, yea.
Portage County Prosecutor’s Office will be hosting a contract seminar on Thursday, May 25th at 8:30 AM at Robinson Memorial Hospital.
Resolution No. 2006-110 - Motion was made by Diane Dillon and seconded by David Armentrout to reimburse the Harry Dundon family for the opening/closing of the cemetery fees in an amount not to exceed $350.00 because he was a former Clerk for Rootstown Township. Upon roll call the vote as follows: Bonnie Howe, yea; David Armentrout, yea; Diane Dillon, yea.
JoAnn will forward the check to Shorts Funeral Home.
Resolution No. 2006-111 - Motion was made by David Armentrout to adjourn at 7:20 PM.
Respectfully Submitted,
_________________________________
Bonnie Howe
Chairperson__________________________________
JoAnn Townend
Fiscal Officer