The regular meeting of the Rootstown Township Trustees opened at 5:30 p.m. on July 22, 2008. Those in attendance were Trustees Diane Dillon, Bonnie Howe and David Armentrout, Darrell Stephens, Jim Mahood, Van Black, and Julie Gonzales.

Resolution No. 2008-145 – Motion was made by Bonnie Howe and seconded by David Armentrout to accept the minutes of July 8, 2008. Upon roll call the vote was as follows: Diane Dillon, yea, David Armentrout, yea, Bonnie Howe, yea.

ROAD SUPERINTENDENT’S REPORT

Darrell reported there is a problem with the Issue 2 road project specifications from the County Engineer. One of the contractors noticed there is not a leveling course in the specifications to be installed on the road. If this is the case, the roads will not last long. The additional cost is at least $30,000. JoAnn will contact Chris Meduri to see if this needs to be bid out. Darrell will also contact Scott Miller at the County Engineer’s Office.

Resolution No. 2008-146 – Motion was made by David Armentrout and seconded by Bonnie Howe agreed to move forward with the project once it has been rectified by the Prosecutor’s and the County Engineer. Upon roll call the vote was as follows: Diane Dillon, yea, David Armentrout, yea, Bonnie Howe, yea.

The electric has been installed for the fuel tanks. The pad should be poured tomorrow. Darrell received a quote to install a security camera at the New Milford Road site at a cost of $1,000.00 from Metro Security.

Darrell reported Dale Miller from the State will be overseeing the removal of the tanks. Since the tanks are less than 550 gallons he doesn’t believe they will have to do anything more.

The Board agreed to give out the light bulbs they received from the County Commissioners to residents who attend the Community Awareness Day in November.

Darrell ordered the following mower from Miner’s Tractor Sales for use at the park:

New Holland T2320 Tractor (TC45DA). 45 hp., 4 cyl. Diesel engine, 2 range hydro trans. w/dual power shift in each range. Tilt & Telescope steering, cruise control, turf tires, 4X4. Deluxe 3 pt. hitch with optional rear remote and front grillguard at a cost of $20,834.81 and; New Landpride AFM-4014 All Flex Mower, 14’ wide, 3 – 60” decks, anti-scalp rollers. Cost of $11,713.75

The total cost is $32,548.56 minus the trade in of the 800 Ford Tractor of $3,000.00 the Grand Total was $29,548.56.

The park and speed limit signs have been ordered.

The trash cans and grills will be installed once the pavilion is built at the park.

Rob Such will be installing the cemetery markers. They should be in at the end of the week.

ZONING INSPECTOR’S REPORT

There were ten (10) act of business.

Van handled the office last week while Jim was on vacation.

Jim said the air conditioner doesn’t seem to be working too well in the office. Darrell will check it tomorrow. If there is still a problem he will call for service.

Diane contacted the BP on Lynn Road to cut their lawn.

FIRE DEPARTMENT

Diane reported the following as the Chief was absent:

Resolution No. 2008-147 – Motion was made by David Armentrout and seconded by Bonnie Howe to declare obsolete and authorize sale of miscellaneous fire equipment by public auction. Upon roll call the vote was as follows: Diane Dillon, yea, David Armentrout, yea, Bonnie Howe, yea.

Diane faxed the TRZ Communications agreement to Chris Meduri for review. He found a couple minor modifications. Diane gave the agreement for the Board to review. TRZ representative waived the set up fee.

RESIDENT’S COMMENTS

Don Ebner from AFLAC conducted a presentation on services they have to offer. All of their policies–from accident/disability to vision–offer direct-to-the-policyholder cash payouts to help cover what other insurance do not. The Board will give the packet to Chief Palmer and Darrell to see if their employees are interested in the supplemental insurance.

Bill Steiner from the Solid Waste Management District was present to inform the Trustees that he has been working with the Portage County Commissioners’ Grant Coordinator in regards to an $80,000 grant from the Ohio Department of Development regarding a curb side feasibility study. Mr. Steiner is asking for support from the Township. There is no charge to the Township.

Resolution No. 2008-148 – Motion was made by David Armentrout and seconded by Bonnie Howe authorizing Rootstown Township’s participation in Portage County’s application to the Ohio Department of Development’s Regional Collaboration Grant Program, for a study of the feasibility of expanding curbside recycling. Upon roll call the vote was as follows: Diane Dillon, yea, David Armentrout, yea, Bonnie Howe, yea.

UNFINISHED BUSINESS

Mr. Luketic will be drawing up the plans for the pavilion at the park.

NEW BUSINESS

Dave discussed Regional Planning Commission’s increase to the Board.

The Board received a letter from the Portage County Budget Commission regarding the Health Department budget deficit. They have reviewed the existing membership agreements with the cities of Aurora and Streetsboro and they should be included in the deficit spreading over more political subdivisions making the Township’s portion $6,124.00 instead of $9,546.00.

The Boy Scouts contacted Diane to see if there were any projects the Township had for them. The Park Committee has made a list of several projects at the park.

FISCAL OFFICER

Resolution No. 2008-149 – Motion was made by David Armentrout and seconded by Bonnie Howe to pay bills on file with the Fiscal Officer. Upon roll call all yeas and no nays.

JoAnn gave the Board information on Working America community affiliate of the AFL-CIO.

JoAnn received information from the Ohio Division of Liquor Control regarding all liquor permits that will be renewed October 1, 2008.

JoAnn gave the Board correspondence from Chris Meduri regarding the hydrant issue.

Sean Sprouse, Employee Benefits Consultant from Burnham and Flowers was present to review the Townships employee health benefits. The renewal date is September 1, 2008.

Resolution No. 2008-150 - Motion was made by David Armentrout to adjourn at 7:30 PM.

Respectfully Submitted:

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Diane Dillon
Chairperson

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JoAnn Townend
Fiscal Officer