Minutes of the Meeting of the Rootstown Township Trustees,
July 25, 2006The regular meeting of the Rootstown Township Trustees opened at 5:30 p.m. on July 25, 2006. Those in attendance were Trustees Bonnie Howe, David Armentrout and Diane Dillon, JoAnn Townend, Fiscal Officer, Chief Palmer, Darrell Stephens, Jim Mahood, Van Black and Julie Carpenter.
Resolution No. 2006-133 - Motion was made by David Armentrout and seconded by Diane Dillon to accept the minutes of June 11, 2006. Upon roll call the vote as follows: Bonnie Howe, yea; Diane Dillon, yea; David Armentrout, yea.
FIRE DEPARTMENT
For the month of June we billed $7,136.00/month and $26,108.00 for the year for non-residents ambulance transports. We received $3,378.74/month and $11,793.70 for the year.
For the month of June the following responses were made:
EMS: 56 Mutual Aid Responses: Car Accidents: 5 Received: 3 Fire: 24 Given: 14 Total: 85 Chief Palmer gave the Trustees a copy of a memo from the Ohio Department of Public Safety offering another avenue to purchase vehicles. One option is through the Ohio DAS program that we currently use. A new program being offered is through the Federal Government’s General Services Administration (GSA). This program will offer another tool when bidding for vehicles.
Resolution No. 2006-134 – Motion was made by Diane Dillon and seconded by David Armentrout to authorize the expenditure to purchase a water softener to be used at the Fire Station from English Plumbing in an amount not to exceed $5,970.00. Upon roll call the vote as follows: Bonnie Howe, yea; Diane Dillon, yea; David Armentrout, yea.
Opening of Bids for the Issue II – Ravenna Development
JoAnn Townend, Fiscal Officer, opened the following bids:
Company Bid Bond Amount Shelly & Sands Travelers Causalities $ 175,359.68 Shelly Company Liberty Mutual $ 170,449.38 Perrin Asphalt Ohio Farmers $ 173,593.00 Central-Allied Enterprises, Inc. Travelers Causalities $ 177,200.80 Tallmadge Asphalt & Concrete Ohio Farmers $ 178,316.20 Resolution No. 2006-135 – Motion was made by Diane Dillon and seconded by David Armentrout to award bid upon the recommendation of the Road Superintendent to Shelly Company pending approval of the Portage County Engineer and the Portage County Prosecutor’s Office in an amount not to exceed $170,449.38. Upon roll call the vote as follows: Bonnie Howe, yea; Diane Dillon, yea; David Armentrout, yea.
ZONING INSPECTOR’S REPORT
There were 7 acts of business.
No date has been set to view the Drennen property.
The resident on Jay Street (Nedra Shekerko) has been served civil suit papers. The vehicles have since been moved but are not tagged.
Jim picked up the zoning maps the cost is $158.00.
Bonnie reminded Jim to give the Trustees a contact person and a phone number as to who will be using the Town Hall.
Bonnie asked Jim to give the Trustees the procedures he does describing his job functions in case he is not available someone would be able to conduct business. Dave offered to assist Jim.
ROAD SUPERINTENDENT’S REPORT
Darrell reported the County Engineer has surveyed Curtis Drive and installed stakes. He is in the process of obtaining quotes for paving to connect Curtis and Rosalind Drives. Dave spoke to Moser’s and he would like to make sure there is a good base installed to eliminate flooding.
Darrell met with the Water Company for Wilson Avenue. They advertised for bid this week to replace the water lines.
Darrell gave JoAnn information for Issue II.
Darrell would like to replace the cordless tools. They haven’t been replaced for several years.
Resolution No. 2006-136 – Motion was made by David Armentrout and seconded by Diane Dillon to authorize the expenditure to purchase new cordless tools/equipment in an amount not to exceed $500.00. Upon roll call the vote as follows: Bonnie Howe, yea; Diane Dillon, yea; David Armentrout, yea.
They will be taking Bill’s truck to Valley Ford for repairs. The engine is not running properly when loaded.
There were no funerals since the last meeting.
Darrell reported the shrubs at the cemetery are full of poison ivy and should be removed. The Trustees agreed to remove them and install topsoil.
Darrell received a notice from Ohio Edison stating they would shut off the electric at the cemetery because the mask on the electrical box needs replaced.
Resolution No. 2006-137 – Motion was made by David Armentrout and seconded by Diane Dillon to authorize the replacement of the electrical box at the cemetery. The Board agreed for the Road Superintendent to get quotes and purchase from the lowest and best price. Upon roll call the vote as follows: Bonnie Howe, yea; Diane Dillon, yea; David Armentrout, yea.
The road crew has been clearing out the backside of the park. Darrell will meet with Diane regarding installing a turn around area. Darrell suggested installing a culvert pipe in that area to reduce flooding.
Bonnie contacted the County Engineer regarding the Sandy Lake bridge project. The County is waiting on an easement. No date is set for the completion of this project.
Nick Billock of Met Life attended to present the Trustees a retirement plan (Simple IRA) for employees. This would require up to a 3% match by the employer. Mr. Billock believes there may be a conflict since the Township is enrolled in the Ohio Deferred Compensation Program. He will research and let the Board know.
The Board asked Julie to prepare a letter of thanks to the Health Department for their presentation of the Bird Flu.
RESIDENTS COMMENTS
Todd Kennedy and Paul Burnside attended to present the Board their proposal to build an indoor facility for youth to play sports. They would like to build a 300X300 complex on 21 acres off of Case Avenue. This would include three full size softball fields along with training and teaching facilities and to the south side of the property there would be four lighted softball fields. They inquired at the Zoning Department and spoke to Jim Mahood and discovered the Township acquired 18 acres for recreational purposes. In their plan they would like to install a 100X175 water retainment pond. They will be going before the Board of Appeals at their next scheduled meeting. Dave said he worries that this is not under our definition in the zoning codes as a park. This may be a commercial venture in a residential neighborhood. Jim said it is classified in the zoning regulations, that recreational areas are not permitted; however park and swim clubs are.
Resolution No. 2006-138 - Motion was made by David Armentrout and seconded by Diane Dillon to enter into executive session at 7:00 p.m. to discuss legal and personnel matters. Upon roll call all yeas and no nays.
Resolution No. 2006-139 - Motion was made by David Armentrout and seconded by Diane Dillon to exit executive session at 7:10 p.m. Upon roll call all yeas and no nays.
Dave reported while at the Regional Planning Commission Meeting in reference to Herons Creek the Chrins requested to the Commission to hold a public hearing, which would delay the project. Dave commented to the Commission that with previous discussions the Township has held regarding this issue all questions have been answered and no public hearing is needed.
Dave viewed a resident’s property located at 3872 Cook Road. They are concerned with water issues that may be the result of Moser’s pond. Dave will be walking the property with Soil & Water Conservation. This is typically not a Township issue.
Dave volunteered to get the display ready for the Randolph Fair.
FISCAL OFFICER
Resolution No. 2006-140 – Motion was made by Diane Dillon and seconded by David Armentrout to authorize a lease agreement with Key Bank to purchase the new pumper for the Fire Station. Upon roll call the vote as follows: Bonnie Howe, yea; Diane Dillon, yea; David Armentrout, yea.
JoAnn received the contract from Ohio Edison for the installation of the streetlight at the entrance of Cook Road and Grace Park. The monthly rate is $2.22 the connection fee is $944.00.
JoAnn received a letter from the Commissioners’ asking if the Township has County plates on our vehicles. The Commissioners’ Office receives complaints from County tagged vehicles and not all are the Counties responsible. The Commissioners’ ask that the Township tag their vehicles accordingly. Diane said Chief Palmer’s vehicle is not marked.
Resolution No. 2006-141 - Motion was made by Diane Dillon and seconded by David Armentrout to pay bills on file with the clerk. Upon roll call all yeas and no nays. Dave contacted several cemeteries regarding their policy on cremations. Most cemeteries do not have a separate area for cremations (Stow does have one). Dave suggested designating the newer section of our cemetery for cremations.
The informational meeting on bird flu that was held on July 24th was successful.
Resolution No. 2006-142 - Motion was made by Bonnie Howe to adjourn at 7:40 PM.
Respectfully Submitted,
_________________________________
Bonnie Howe
Chairperson__________________________________
JoAnn Townend
Fiscal Officer