MINUTES OF THE ROOTSTOWN TOWNSHIP TRUSTEES
July 26, 2011

The regular meeting of the Rootstown Township Trustees opened at 5:36 p.m. on July 26, 2011. Those in attendance were Trustees Brett Housley, Bonnie Howe and Diane Dillon, JoAnn Townend, Fiscal Officer, Chief Charles Palmer, Bill Hahn, Jim Mahood, Van Black, and Julie Gonzales.

Resolution No. 2011-114 – Motion was made by Diane Dillon and seconded by Bonnie Howe to accept the minutes of July 12, 2011. Upon roll call the vote as follows: Brett Housley, yea, Bonnie Howe, yea, Diane Dillon, yea.

ROAD SUPERINTENDENT REPORT

Bill reported the clutch on the tractor will be repaired by the end of the week.

The Road Crew installed 150 foot of pipe on Hattrick Road and a new crossover pipe was installed on Marks Avenue.

The sign are ordered.

Resolution No. 2011-115 – Motion was made by Diane Dillon and seconded by Bonnie Howe to declare obsolete and authorize the sale of the lights from the Township garage at the Edinburg Auction. Upon roll call the vote as follows: Brett Housley, yea, Bonnie Howe, yea, Diane Dillon, yea.

Cemetery

Bill met with Barb Mencl regarding being buried with her infant son who died in 1973. Bill said there is room at the end of the row for her and her husband this would need to be re-surveyed. It would need to be re-surveyed. Bill suggested giving Mrs. Mencl her grave at no cost except for opening/closing to clear up any misunderstanding that may have occurred in 1973.

Resolution No. 2011-116 – Motion was made by Bonnie Howe and seconded by Diane Dillon to hire Rob Szuch to survey two (2) graves for Mrs. Mencl and Section F in Homeland Cemetery. Upon roll call the vote as follows: Brett Housley, yea, Bonnie Howe, yea, Diane Dillon, yea.

Resolution No. 2011-117 – Motion was made by Bonnie Howe and seconded by Diane Dillon upon the recommendation of Bill Hahn, Cemetery Sexton to give Mrs. Barb Mencl her grave at no charge except for opening/closing costs. Mrs. Mencl would be buried close to her infant son; conditionally she is willing to give up the grave beside her son. Upon roll call the vote as follows: Brett Housley, yea, Bonnie Howe, yea, Diane Dillon, yea.

ZONING INSPECTOR REPORT

There were five (5) acts of business.

Resolution No. 2011-118 – Motion was made by Diane Dillon and seconded by Bonnie Howe to give permission for Jim Mahood, Zoning Inspector to contact Chris Meduri, Portage County Prosecutor’s Office regarding violation letters to the following addresses:

Upon roll call the vote as follows: Brett Housley, yea, Bonnie Howe, yea, Diane Dillon, yea.

The trial copy machine has arrived. Jim said the representative did not leave a manual for use. Mary Ann and Judy were having difficulty making copies. JoAnn said she will contact another representative from this company to come out and demonstrate its use.

The variance application was granted for Mr. & Mrs. Cirino on Clearview Drive.

JoAnn gave Jim a check to attend the Zoning Seminar on Friday.

RESIDENT’S COMMENTS

Dave Moledor a resident of Greenwood Drive was present to say thank you for the emergency notification system. The Trustees said the have had positive feedback from resident of the emergency notification system, which notifies Rootstown resident of emergencies. Mr. Moledor asked what the ramification of the oil drilling on New Milford Road would be with the Township. JoAnn said the County Engineer is responsible for maintaining the roadways. Bill said they probably will not be using Township roads. Mr. Moledor asked if the Township had any ordinances regarding the pit bull incident. The Portage County Dog Warden handles all dog issues.

6:00 PM – Sean Sprouce – Burnham & Flowers

Sean Sprouse, Employee Benefits Consultant from Burnham and Flowers was present to review the various health care benefits for Township employees. The renewal date is September 1, 2011 through August 31, 2012. Mr. Sprouse reported there was a 5% decrease compared to the current rate he had given us.

Resolution No. 2011-119 – Motion was made by Diane Dillon and seconded by Bonnie Howe to continue with Medical Mutual of Ohio and move to the HRA 2500/5000 plan effective September 1, 2011 through August 31, 2012. Upon roll call the vote as follows: Brett Housley, yea, Bonnie Howe, yea, Diane Dillon, yea.

FIRE CHIEF REPORT

The following is a breakdown for June 2011 non-resident ambulance billing:

Billed Amount: $7,781.00
Collected Amount: $4,233.00
Year to date Billed $29,036.00
Year to date Collected: $18,339.64

Chief Palmer reported the elevator at the fire station is now up and running. Chief Palmer gave the Trustees a breakdown of the expenses. The repairs cost from Otis is $1,895.78 and Schlinder $4,700.00 – grand total of $6,595.78.

They are currently painting the walls on the first floor of the fire station.

JoAnn presented invoices for water from the Rootstown Water Company.

Resolution No. 2011-120 – Motion was made by Diane Dillon and seconded by Bonnie Howe to enter into an agreement with the City of Ravenna for dispatching services effective August 1, 2011 through August 1, 2013. Mayor Bica has agreed to keep the current amount for the remainder of 2011 and increase in 2012.

2012 $2,710.00 per call $ 24,390.00 estimated per year
2013 $ 1,328.45 per call $ 25,605.00 estimated per year

Upon roll call the vote as follows: Brett Housley, yea, Bonnie Howe, yea, Diane Dillon, yea.

Resolution No. 2011-121 – Motion was made by Bonnie Howe and seconded by Diane Dillon to authorize payment to Otis Elevator in an amount of $1,895.78 and Schlinder Elevator for $ 4,700.00 for the repairs to the elevator at the fire station totaling $6,595.78. Upon roll call the vote as follows: Brett Housley, yea, Bonnie Howe, yea, Diane Dillon, yea.

NEW BUSINESS

The Trustees discussed the Hot Stove agreement which will expire March 31, 2012. Diane suggested a few changes such as:

Diane also mentioned the cost of cleaning services for the Townhall is $2,500.00. Diane suggested renting the Town Hall and the pavilions as well as the fire station.

Brett presented correspondence from the Regional Planning Commission advising the Trustees that the Township is eligible for a reimbursement of $320.29, which was overpaid by the Township in membership dues. The Regional Planning Commission has offered to provide five (5) additional Technical Assistance (TA) hours to the Township in lieu of a cash refund. The Trustees already have a total of 105 hours and do not anticipate using any TA hours in the near future. The Board agreed to be reimbursed $320.29. Brett will contact Regional Planning Commission.

Brett received a notice from Jessica Thacker, First Energy, regarding an expansion of the Hanna Substation fence to incorporate a new capacitor bank. There is no action for the Trustees.

Brett reported that Helen Vari will not be renewing her term to the Zoning Commission which will expire December 31, 2011.

Resolution No. 2011-122 – Motion was made by Diane Dillon and seconded by Bonnie Howe to donate $250.00 to the Rootstown Local Schools for the publication of the Township news in their Communicator. Upon roll call the vote as follows: Brett Housley, yea, Bonnie Howe, yea, Diane Dillon, yea.

FISCAL OFFICER

Resolution No. 2011-123 - Motion by Bonnie Howe and seconded by Diane Dillon to pay bills on file with the Fiscal Officer. Upon roll call the vote as follows: Brett Housley, yea, Bonnie Howe, yea, Diane Dillon, yea.

JoAnn received a notification from the Ohio Division of Liquor Control regarding that all subdivisions in Rootstown Township’s liquor licenses will be expiring October 1, 2011.

Resolution No. 2011-124 – Motion was made by Diane Dillon and seconded by Bonnie Howe to authorize JoAnn Townend, Fiscal Officer to sign the notice from the Ohio Division of Liquor Control’s request for a new liquor license for Dolgen Midwest LLC DBA Dollar General Store. Upon roll call the vote as follows: Brett Housley, yea, Bonnie Howe, yea, Diane Dillon, yea.

Resolution No. 2011-125 – Motion was made by Brett Housley and seconded by Diane Dillon for the Rootstown Township Trustees to move into executive session at 7:50 PM to discuss legal issues. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

Resolution No. 2011-126 - Upon conclusion of the above referenced discussion a motion was made by Bonnie Howe and seconded by Diane Dillon that the Rootstown Township Trustees move out of executive session at 8:09 PM. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

After exiting Executive Session, the Trustees took no action.

Resolution No. 2011–127 - Motion by Diane Dillon to adjourn at 8:10 p.m.

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Brett Housley
Chairman

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JoAnn Townend
Fiscal Officer