The regular meeting of the Rootstown Township Trustees opened at 5:30 p.m. on August 10, 2010. Those in attendance were Trustees Diane Dillon, Bonnie Howe and Brett Housley, JoAnn Townend, Fiscal Officer, Darrell Stephens, Jim Mahood, Van Black, and Julie Gonzales.

Resolution No. 2010-123 – Motion was made by Brett Housley and seconded by Bonnie Howe to accept the minutes of July 27, 2010. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

ROAD SUPERINTENDENT REPORT

Darrell spoke to Scott Miller from the County Engineer and the plans should be completed by the end of the week for the Lynn Road culvert pipes.

The bid tabulation has been dropped off at the Prosecutor’s Office for review for the Issue 2 – Camp Road improvements. Darrell received the notice to proceed.

Resolution No. 2010-124 – Motion was made by Brett Housley and seconded by Bonnie Howe to award bid to Perrin Asphalt for the 2010 Issue 2 – Camp Road Improvement Project in the amount of $278,747.60. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

Darrell and Bill attended the Issue 2 meeting on Monday. The Township is eligible for the 2011 Issue 2 Road Improvement money.

Darrell contacted Detect Alarm Systems regarding relocating the cameras at the New Milford Road Recycling Site. Darrell said the Road Crew spent seven hours cleaning up the site. Darrell suggested putting asphalt under the bins to make it easier for clean-up. Darrell will start logging the bins as to how they are filled and emptied. Darrell and the Trustees have been receiving numerous complaints regarding the disarray at the site.

Custom Quality Plumbing tested the backflows.

Cemetery

There were no funerals since the last meeting.

Brett contacted a resident who was complaining about her husband’s plot and how other plots are more groomed than hers.

Equipment

The bed liner has been ordered for Bill’s truck.

They will be dropping off the salt spreader next week to Henderson to install on the new truck.

Park

Resolution No. 2010-125 – Motion was made by Bonnie Howe and seconded by Brett Housley to install asphalt speed bumps at the park in an amount not to exceed $800.00. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

The grindings from Camp Road will be put on the trails at the park.

ZONING INSPECTOR REPORT

There were three (3) acts of business.

Jim said the newly formed Committee held at the Regional Planning Commission Offices has been named Portage Revitalization and Economic Planning (PREP). Jim will be attending these monthly meetings.

Jim reported the resident on Greenwood Drive has removed his vehicles.

Jim suggested mounting something for the park pavilion to keep information not to be damaged by the weather. John has plexiglass he could use. The Board agreed to pay for his materials.

The Board received an e-mail from a resident regarding furniture in the front yard located on Tallmadge Road. Jim sent one violation letter and will send another.

Diane suggested Jim to log the violations on a spreadsheet. Diane said occasionally the resident contact the Trustees and it is always nice to know who has been sent letters.

Jim has completed 7 years of service, but is unclear in the Policy Manual when the other week is granted. The Trustees agreed to grant Jim an additional week vacation. The Board agreed to change the Personnel Policy Manual to 1 through 7 years of service to make it more understandable.

FIRE CHIEF REPORT

Diane reported the following:

The Fire Department is going to apply for the USDA grant program for communities. Chief Palmer would like to apply for a new fire truck. The grant is 75/25%. The deadline is September 30, 2010.

The following is a breakdown for July 2010 non-resident ambulance billing:

Billed Amount:$6,170.00 Collected Amount:$4,770.00Year to date Billed$32,770.00Year to date Collected:$28,215.22

Resolution No. 2010-126 – Motion was made by Brett Housley and seconded by Bonnie Howe to hire Otis Company in Akron to repair the elevator at the Fire Department in an amount not to exceed $989.09. Upon roll call the vote was as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

Hirst Construction Company is willing to repair the water problem in the basement and elevator pit at the Fire Department. Numerous companies have evaluated the problem but are not willing to repair it due to the regulations that are involved.

Resolution No. 2010-127 – Motion was made by Brett Housley and seconded by Bonnie Howe to hire Hirst Construction Company to repair the water issue in the basement and elevator pit at the Fire Department in an amount not to exceed $3,500.00. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

Justin Meonske has been accepted to the National Fire Academy for an Executive Planning Course from November 8, 2010 through November 19, 2010. All expenses are paid except the meal ticket.

Resolution No. 2010-128 – Motion was made by Bonnie Howe and seconded by Brett Housley agreed to allow Justin Meonske to attend the National Fire Academy, Executive Planning Course November 8-19, 2010 and to pay for the meal ticket in the amount of $234.48 (check payable to “Guest Services”). Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

Diane received an e-mail from Mayor Bica, City of Ravenna regarding scheduling a meeting to discuss dispatching services. Diane suggested to have a meeting with the Fire Department first and then schedule a meeting with the Trustees.

UNFINISHED BUSINESS

Diane submitted the application for the stamp day to the Post Office.

Bonnie will notify the Post Office of a date

Brett will be getting the display ready for the Randolph Fair.

NEW BUSINESS

Diane presented a letter to the Rootstown Water Company that was drafted by Chris Meduri, Prosecutor’s Office regarding the fire hydrants.

Resolution No. 2010-129 – Motion was made by Brett Housley and seconded by Bonnie Howe to sign the letter to the Rootstown Water Company regarding fire hydrants. This letter was drafted by Chris Meduri, Portage County Prosecutor’s Office. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

FISCAL OFFICER

Resolution No. 2010-130 - Motion by Bonnie Howe and seconded by Brett Housley to pay bills on file with the Fiscal Officer. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

JoAnn would like to schedule a meeting with Sean Sprouse regarding the health insurance billing. The Board agreed.

Resolution No. 2010-131 – Motion was made by Brett Housley and seconded by Bonnie Howe to open the public hearing at 7:00 PM for Zoning Amendment – Fencing ZC 2010-001. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

The proposed amendment has been reviewed and approved by the Portage County Regional Planning Commission and by Chris Meduri, Portage County Prosecutor’s Office.

After discussion the Board agreed to adopt the following resolution:

Resolution No. 2010-132 – Motion was made by Bonnie Howe and seconded by Brett Housley to accept the Zoning Commission proposed amendments but to modify the following:

Section 230.05 Agricultural Uses - d. i.:

i) The corral shall be located a minimum of 3 feet from any front, side or rear lot line.

The Board agreed to modify the Zoning Commission’s recommendation of 1 foot to 3 feet so as to be consistent. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

Resolution No. 2010-133 – Motion was made by Brett Housley and seconded by Bonnie Howe to adjourn the public hearing at 7:15 PM. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

Resolution No. 2010–134 - Motion by Diane Dillon to adjourn at 7:16 p.m.

Respectfully submitted,

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Diane Dillon, Chairperson

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JoAnn Townend, Fiscal Officer