MINUTES OF THE ROOTSTOWN TOWNSHIP TRUSTEES
August 23, 2011

The regular meeting of the Rootstown Township Trustees opened at 5:30 p.m. on August 23, 2011. Those in attendance were Trustees Brett Housley and Bonnie Howe, JoAnn Townend, Fiscal Officer, Bill Hahn, Jim Mahood, Van Black, and Julie Gonzales.

Resolution No. 2011-137 – Motion was made by Bonnie Howe and seconded by Brett Housley to accept the minutes of August 9, 2011. Upon roll call the vote as follows: Brett Housley, yea, Bonnie Howe, yea, Diane Dillon, absent.

ZONING INSPECTOR REPORT

There were four (4) acts of business.

Jim reported five (5) violation letters were sent.

The variance application for James Berger on State Route 44 was granted.

Jim sent a violation letter regarding cleaning/clearing the Magargee property located on Rootstown Road. He gave the Board a copy of a reply letter from Vicki Bennett, Fiduciary of Joan Myers, stating that Mr. Magargee was an extreme hoarder and family members have been clearing/cleaning out the house and property for the past nine weeks and are continuing to do so. Jim gave the Board a copy of his reply to Ms. Bennett. The Board agreed for Jim to send the letter. Jim gave the Board a copy of an e-mail from NOPEC.

Jim and several Zoning Board members attended the quarterly Zoning Inspectors meeting on Thursday.

Jim reported they are still waiting for a representative from Toshiba to demonstrate the new copy machine.

Resolution No. 2011-138 – Motion was made by Bonnie Howe and seconded by Brett Housley to set a public hearing for ZC 2011-002 – Temporary Vendors to be held on Tuesday, September 13, 2011 at 6:15 PM at the Town Hall. Upon roll call the vote as follows: Brett Housley, yea, Bonnie Howe, yea, Diane Dillon, absent.

ROAD SUPERINTENDENT REPORT

Bill downloaded the Reflective Road Sign Plan. He will be reviewing the document.

Bill reported the roadside mower has been repaired, but they found other items needed repaired once it was disassembled.

Resolution No. 2011-139 – Motion was made by Bonnie Howe and seconded by Brett Housley that Resolution No. 2011-109 adopted July 12, 2011 to replace the clutch on the roadside mower from Unkefer Equipment Company. Today, Mr. Hahn reported after disassembling the roadside mower there were other items found that needed replaced/repaired. The Board agreed to pay the overage. Upon roll call the vote as follows: Brett Housley, yea, Bonnie Howe, yea, Diane Dillon, absent.

Bill took pictures of the road close to the hydrants on Industrial Parkway. Brett asked Bill to also take pictures of New Milford and John Smith Road because of the oil drilling that will be taking place.

Cemetery

Bill ordered the new grave markers; they should arrive in several weeks.

There was one cremation on August 19th.

Park

The parking area at the new pavilion has been finished.

The toilet in the ladies restroom has been repaired.

Resolution No. 2011-140 – Motion was made by Bonnie Howe and seconded by Brett Housley agreed to hold a special board meeting Tuesday, August 30, 2011 at 5:30 PM at the Town Hall for the purpose to open bids for the Issue 2, Round 25 Project. This project is to repave Gower, Marks, Judy, Reiss, Rosiland, Pfile and Case Roads. Due to an addendum by the Portage County Engineer the bid date has been rescheduled for Tuesday, August 30, 2011. Upon roll call the vote as follows: Brett Housley, yea, Bonnie Howe, yea, Diane Dillon, absent.

Ginny Hamilton, applicant for the Zoning Commission or Zoning Board of Appeals was present. The Board interviewed Ms. Hamilton and made the following resolution:

Resolution No. 2011-141 – Motion was made by Bonnie Howe and seconded by Brett Housley to appoint Ginny Hamilton to the Zoning Board of Appeals as an alternate term expiring December 31, 2012. Upon roll call the vote as follows: Brett Housley, yea, Bonnie Howe, yea, Diane Dillon, absent.

FISCAL OFFICER

Resolution No. 2011-142 - Motion by Bonnie Howe and seconded by Brett Housley to pay bills on file with the Fiscal Officer. Upon roll call the vote as follows: Brett Housley, yea, Bonnie Howe, yea, Diane Dillon, absent.

NEW BUSINESS

The Board received an e-mail from Terri Hrina-Treharn, Curriculum Specialist at Rootstown Local Schools who will now be doing the Communicator newsletter. The deadline is September 2nd. Brett will draft some ideas and e-mail it to the Board for review.

Resolution No. 2011–143 - Motion by Brett Housley to adjourn at 6:30 p.m.

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Brett Housley
Chairman

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JoAnn Townend
Fiscal Officer