The regular meeting of the Rootstown Township Trustees opened at 5:30 p.m. on September 8, 2009. Those in attendance were Trustees Bonnie Howe, David Armentrout and Diane Dillon, JoAnn Townend, Fiscal Officer, Darrell Stephens, Fire Chief Palmer, Jim Mahood, Van Black and Julie Gonzales.

Resolution No. 2009-185 – Motion was made by Diane Dillon and seconded by David Armentrout to accept the minutes of August 25, 2009. Upon roll call the vote as follows: Bonnie Howe, yea, David Armentrout, yea, Diane Dillon, yea.

ROAD SUPERINTENDENT REPORT

The “Child at play” signs have been installed on Case Avenue.

Two storm windows need replaced and the garage door at the rental house needs some repairs. Darrell will get quotes.

Darrell reported the contactor has been working on Jennifer and Kelly Drives and it looks like the road may be dedicated to the Township soon.

We are still waiting for quotes for the mower.

Darrell is working on quotes for the stairwell of the Town Hall.

There were no funerals since the last meeting, but there will be one on Saturday and one on Tuesday.

ZONING INSPECTOR REPORT

Van reported there were ten (10) acts of business.

Jim reported the Zoning Commission Board decided to table the wind turbine issue at this time. They need more details from Regional Planning. Dave mentioned allowing the Zoning Commission to have additional meetings to take care of business; primarily the wind turbine issue.

Resolution No. 2009-186 – Motion was made by David Armentrout and seconded by Diane Dillon to authorize the Rootstown Zoning Commission to meet twice per month through December 2009 primarily to discuss the wind turbine issue. The Board authorizes discussion of other business when deemed necessary. This would include all Zoning Commission board members and alternates. Upon roll call the vote as follows: Bonnie Howe, yea, David Armentrout, yea, Diane Dillon, yea.

FIRE CHIEF’S REPORT

Chief Palmer reported the Portage County Homeland Security has requested a list of staff’s telephone numbers and immediate family members for their H1N1 flu vaccinations. He has forwarded this information along with the appropriate forms.

Time Warner Cable has notified the fire department that the current cost of $125.96 will increase to $143.96 per month for internet connection. JoAnn suggested contacting AT&T for a quote.

Chief Palmer gave the Trustees a copy of the Gas Sales Agreement for $7.97 per mcf through June 10, 2010.

Justin sent information to Tom Z. regarding the First Alert System.

UNFINISHED BUSINESS

Dave reported September 16th is the deadline for inputting information in the “Communicator” Dave suggested Chuck put something in regarding the fire levy.

The Board scheduled the health benefits informational meeting with Sean Sprouse for Tuesday, September 15th at 11:00 am and 6:30 pm (if needed). The Board encourages the employees to bring their spouses.

Resolution No. 2009-187 – Motion was made by David Armentrout and seconded by Diane Dillon for the Rootstown Township Trustees to move into executive session at 6:05 PM to discuss personnel matters. Upon roll call the vote as follows: David Armentrout, yea, Diane Dillon, yea, Bonnie Howe, yea.

Resolution No. 2009-188 - Upon conclusion of the above referenced discussion a motion was made by Diane Dillon and seconded by David Armentrout that the Rootstown Township Trustees move out of executive session at 7:00 PM. Upon roll call the vote as follows: David Armentrout, yea, Diane Dillon, yea, Bonnie Howe, yea.

After exiting executive session the Trustees have decided to follow the recommendations on testing given by Fire Chief Palmer.

FISCAL OFFICER

Resolution No. 2009-189 - Motion by Diane Dillon and seconded by David Armentrout to pay bills on file with the Fiscal Officer. Upon roll call the vote as follows: Bonnie Howe, yea, David Armentrout, yea, Diane Dillon, yea.

The only bid we received for the removal of the old storage shed at the Homeland Cemetery was Bill Hahn in the amount of $1.00.

Resolution No. 2009-190 – Motion was made by Diane Dillon and seconded by David Armentrout to accept the bid from Bill Hahn in the amount of $1.00 for the removal of the old storage shed at Homeland Cemetery. The Board agreed that Mr. Hahn should remove the shed before December 31, 2009. Upon roll call the vote as follows: Bonnie Howe, yea, David Armentrout, yea, Diane Dillon, yea.

Resolution No. 2009-191 – Motion was made by Diane Dillon and seconded by David Armentrout to pay for shipping costs to mail maps to residence in an amount not to exceed $1,044.78. Gazelle Printers will be printing the maps. Upon roll call the vote as follows: Bonnie Howe, yea, David Armentrout, yea, Diane Dillon, yea.

JoAnn received a letter from the U.S. Department of Commerce asking if we are interested in the 2010 Census new construction program. The Board agreed they are not interested.

NEW BUSINESS

Dave suggested having Chris Meduri review the Rootstown Historical Society’s agreement. They currently pay $1.00/per year. JoAnn will scan the agreement and e-mail it to Chris.

Dave reported the Board met per court order with a mediator on September 3rd regarding the Rootstown Water Company-fire hydrant issue. There was no agreement decided and the information will now be forwarded to the magistrate to make a recommendation.

Resolution No. 2009-192 – Motion was made by David Armentrout and seconded by Diane Dillon to authorize Jaytek Signs in Ravenna to make a sign to read “Swinehart Pavilion” and another to read “Old Cemetery Rootstown” in an amount not to exceed $300.00. Upon roll call the vote as follows: Bonnie Howe, yea, David Armentrout, yea, Diane Dillon, yea.

Resolution No. 2009–193 - Motion by Diane Dillon to adjourn at 7:23 p.m.

Respectfully submitted,

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Bonnie Howe, Chairperson

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JoAnn Townend, Fiscal Officer