Minutes of the Meeting of the Rootstown Township Trustees,
September 26, 2006The regular meeting of the Rootstown Township Trustees opened at 5:30 p.m. on September 26, 2006. Those in attendance were Trustees Bonnie Howe, Diane Dillon and David Armentrout, JoAnn Townend, Chief Palmer, Darrell Stephens, Jim Mahood, Van Black and Julie Carpenter.
Stephen Dyer, candidate for State Representative for the 43rd District was present to introduce himself.
Resolution No. 2006-162 - Motion was made by Diane Dillon and seconded by Bonnie Howe to accept the minutes of September 12, 2006. Upon roll call the vote was as follows: Bonnie Howe, yea; Diane Dillon, yea; David Armentrout, yea.
ZONING INSPECTOR’S REPORT
There were 8 acts of business.
Jim reported Mr. Drennen cleaned up most of his property and obtained permits for his carports. He is now in compliance with Township zoning regulations.
Jim gave the Board an updated copy of his procedures manual for their review. The Board would like it a little more detailed. Bonnie gave him some examples.
Jim submitted his registration to JoAnn for the Zoning Seminar and gave copies to the Zoning Commission and Board of Appeals.
Dave said for the record the Drennen case (2003 CV 00651) based on a visual inspection by the Trustees, Mr. Drennen, his attorney, Mr. Matthews and our Zoning Inspector effective today his property is in compliance with Township zoning regulations. The Board approached Mr. Drennen regarding the possibility to inspect his property every six (6) months or a year; Mr. Drennen declined and preferred if we did not come onto his property unless we received a signed complaint.
Dave said we are due to view Mr. Charles Mehl’s property (4620 Tallmadge Road) today. Mr. Mehl contacted Dave and asked if the Board was going to discuss his property at the meeting, Mr. Mehl was unable to attend. Mr. Mehl was in to obtain a permit. Jim said the permit was to rebuild two (2) of the units. He classified them as agriculture use; Jim declined, but issued a permit to rebuild the sheds and not classify them as agriculture. He instructed him to also obtain permits through the Portage County Building Department. Dave said Mr. Mehl has been cooperative and made an attempt to fix the units. Dave expressed his concern of the amount of debris on the property.
Resolution No. 2006-163 – Motion was made by David Armentrout and seconded by Diane Dillon to request the buildings and grounds (excluding his residence) at Mr. Charles Mehl, 4620 Tallmadge Road to be inspected by the Rootstown Fire Department, Portage County Health Department and Portage County Building Department. The Board instructed our Zoning Inspector to work on obtaining an administrative search warrant to be issued from a judge. Upon roll call the vote was as follows: Bonnie Howe, yea; Diane Dillon, yea; David Armentrout, yea.
Dave will contact Mr. Mehl regarding this issue. Julie will also send him a letter.
Resolution No. 2006-164 – Motion was made by David Armentrout and seconded by Diane Dillon to send Mrs. Helen Davis of 4255 St. Rt. 44 a letter asking to remove the sign on the property that is in violation with Township zoning regulations. Jim Mahood noted he sent two (2) violation letters with no response. Upon roll call the vote was as follows: Bonnie Howe, yea; Diane Dillon, yea; David Armentrout, yea.
ROAD SUPERINTENDENT’S REPORT
We received the “Request to Proceed” for Issue II from the State. Rootstown Water Company should be completing the waterline today.
Resolution No. 2006-165 – Motion was made by David Armentrout and seconded by Diane Dillon to authorize A-1 Concrete to raise the sidewalk at the Town Hall to make it wheel chair accessible and to complete 15-20 feet of curb and gutter work in Clover Development in an amount not to exceed $1,200.00. Upon roll call the vote was as follows: Bonnie Howe, yea; Diane Dillon, yea; David Armentrout, yea.
Darrell received a quote for laser equipment from Coleman Supply in an amount of $1,000.00. The Trustees asked for another quote.
Resolution No. 2006-166 – Motion was made by Diane Dillon and seconded by David Armentrout to purchase a four-foot (4’) ditching bucket from Case in an amount not to exceed $1,795.50. Upon roll call the vote was as follows: Bonnie Howe, yea; Diane Dillon, yea; David Armentrout, yea.
There was one funeral since the last meeting, one scheduled on Saturday and one the following Saturday (cremation).
Bob & David Park
David asked the Board if they would be willing to contribute to the installation of the new sign at the park. Bob said they would need $2,800.00.
Resolution No. 2006-167 – Motion was made by David Armentrout and seconded by Diane Dillon to donate $1,400.00 for the construction of the new entrance sign at the park. Upon roll call the vote was as follows: Bonnie Howe, yea; Diane Dillon, yea; David Armentrout, yea.
Bonnie suggested contacting the Lions and Civic Clubs for donations. Diane asked for a completion date of the sign. David said he has seven (7) weeks. Bob said this is a lot more complicated than originally planned. Dave asked Darrell the status of Curtis Drive. Darrell has to schedule a meeting with the Shelly Company for a quote.
FIRE DEPARTMENT
For the month of August they collected $5,058.18 from non-resident ambulance billing and billed $7,192.00. Year to date they have billed $38,806.00 and collected $19,808.00.
Resolution No. 2006-168 – Motion was made by Diane Dillon and seconded by David Armentrout to authorize three (3) firefighters who are applying for full time positions to schedule physicals in an amount of $400.00/each with Working Partners. Upon roll call the vote was as follows: Bonnie Howe, yea; Diane Dillon, yea; David Armentrout, yea.
Resolution No. 2006-169 – Motion was made by Diane Dillon and seconded by David Armentrout to authorize Chief Palmer to schedule bi-annual (every two years) physicals for all full-time fire employees. If any medical treatment is needed it is the employee’s responsibility to get it resolved. Upon roll call the vote was as follows: Bonnie Howe, yea; Diane Dillon, yea; David Armentrout, yea.
Resolution No. 2006-170 – Motion was made by David Armentrout and seconded by Diane Dillon to purchase five (5) more lockers for the locker room upstairs of the Fire Station for the new employees belongings in an amount not to exceed $2,338.00. Upon roll call the vote was as follows: Bonnie Howe, yea; Diane Dillon, yea; David Armentrout, yea.
For the month of August they made the following calls:
EMS: 38 Mutual Aid: Fire: 25 Given: 14 Car: 7 Received: 2 Total: 70 Justin is working with the Health Department to schedule a flu shot clinic.
The Trustees agreed that the Portage County Township Association Meeting would be held on November 18th at the Fire Station.
Julie will send a letter to Mojo’s to cancel our reservation.
Resolution No. 2006-171 - Motion was made by David Armentrout and seconded by Diane Dillon to enter into executive session at 6:45 PM to discuss personnel matters. Upon roll call all yeas and no nays.
Resolution No. 2006-172 - Motion was made by David Armentrout and seconded by Diane Dillon to exit executive session at 8:20 PM. Upon roll call all yeas and no nays.
Resolution No. 2006-173 – Motion was made by David Armentrout and seconded by Diane Dillon to authorize pay increases per schedule on file with the Fiscal Officer to be retroactive to September 1, 2006. Upon roll call the vote was as follows: Bonnie Howe, yea; Diane Dillon, yea; David Armentrout, yea.
Resolution No. 2006-174 – Motion was made by David Armentrout and seconded by Diane Dillon to set the time and date for Halloween as October 29, 2006 from 1:00 PM to 3:00 PM E.S.T. Upon roll call the vote was as follows: Bonnie Howe, yea; Diane Dillon, yea; David Armentrout, yea.
Resolution No. 2006-175 – Motion was made by David Armentrout and seconded by Diane Dillon to enter into Memorandum of Agreement for the audit of Rootstown Township for the two-year period ending December 31, 2005 and for each of the subsequent two, two-year periods, with James G. Zupka, CPA (Independent public accountant and Betty Montgomery, Auditor of State of Ohio). Upon roll call the vote was as follows: Bonnie Howe, yea; Diane Dillon, yea; David Armentrout, yea.
Resolution No. 2006-176 – Motion was made by David Armentrout and seconded by Diane Dillon to enter into memorandum of Agreement of active, interim and/or inactive deposits with KeyBank National Association (A KeyCorp Bank). Upon roll call the vote was as follows: Bonnie Howe, yea; Diane Dillon, yea; David Armentrout, yea.
Resolution No. 2006-177 - Motion was made by Diane Dillon and seconded by David Armentrout to pay bills on file with the Fiscal Officer. Upon roll call all yeas and no nays.
Resolution No. 2006-178 - Motion was made by Bonnie Howe to adjourn at 8:50 PM.
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Bonnie Howe
Chairperson__________________________________
JoAnn Townend
Fiscal Officer