The regular meeting of the Rootstown Township Trustees opened at 5:30 p.m. on September 28, 2010. Those in attendance were Trustees Diane Dillon, Bonnie Howe and Brett Housley, JoAnn Townend, Fiscal Officer, Chief Charles Palmer, Darrell Stephens, Jim Mahood, Van Black, and Julie Gonzales.

5:00 PM - Bid Opening for Lynn Road Culvert Pipe

The following bids were received:

Mr. Excavator, Inc.	$ 104,239.73
Lockhart Concrete Company	$ 75,775.00
Cioffi & Son Construction	$ 99,533.03

Darrell will deliver the bids to the County Engineer for bid tabulation.

Resolution No. 2010-157 – Motion was made by Bonnie Howe and seconded by Brett Housley to award bid to Lockhart Concrete Company for the Lynn Road Culvert Pipe Project contingent upon the approval of the Portage County Engineer and the Portage County Prosecutor’s Office in an amount not to exceed $75,775.00. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

ROAD SUPERINTENDENT REPORT

Darrell reported a resident on Rootstown Road has concerns of a tree that needs to be removed. Darrell will get quotes for removal.

The culvert pipe inventory has been completed and will have a plan for replacement.

The contractor has been contacted to begin work with the NOPEC grant monies. Diane reminded Darrell to complete the reports that need to be submitted to NOPEC when the project is completed.

The conduits for the cameras at the Recycling Center have been installed. The cameras will be installed next week.

Darrell suggested ordering 175 tons of salt in the near future.

Darrell attended the Bureau of Workers’ Compensation safety training class. The Township qualifies for the 10% discount.

Darrell has a message into Claudia from the Regional Planning Commission regarding green space in subdivisions. Brett said when he receives the call to refer her to him. Brett and Bonnie will now take over this project.

Darrell has been waiting for the Sheriff’s Office to give him the names of the people who dumped trash at the Recycling Center. The Board asked Julie to send a letter to Sheriff Doak requesting the names and a copy of the report.

Equipment

The new truck is in. JoAnn will order license plates. In the mean time, temporary tags will be issued.

Ray’s truck is being analyzed at Lang’s. It was leaking antifreeze.

Cemetery

There were no funerals since the last meeting.

The Road Crew installed 30’ of 12” culvert pipe at the cemetery.

Park

The Road Crew replaced culvert pipe at the park for the drive. All drives are completed.

Resolution No. 2010-158 – Motion was made by Diane Dillon and seconded by Brett Housley that on August 24, 2010 seven (7) bids were received, opened and recorded for the construction of a pavilion at the park. Classical Construction was awarded the bid but to date the Township has not been contacted. If Classical Construction does not contact the Township regarding the pavilion by October 5, 2010, the Board agreed to reject their bid. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

Bill Madlem, President of the Rootstown Water Company was present along with Gene Mills and Shirley Riemenschneider to discuss the payment to the Township for work the Road Crew did at the water tower. Mr. Madlem thanked the Road Department for their excellent work. Mr. Madlem reminded the Board that the water company does not charge the Township for water and would like to compromise payment to the Township. Diane believes there should be an agreement in place with the water company regarding the Township not being charged for water. Brett and Bonnie both agreed an agreement should be written. Mr. Madlem does not want anything in writing at this time until the lawsuit between the Township and water company is resolved. Mr. Mills said he has been on the Rootstown Water Company Board for years and there has never been any discussion in charging the Township for water usage. The Board agreed that sine the water company does not want to put an agreement in writing regarding the water usage they will not compromise on the amount due ($720.00) to the Township for the work done by the Road Crew at the water tower.

ZONING INSPECTOR REPORT

There were ten (10) acts of business.

Jim gave the Board copies of violation letters that were mailed.

Resolution No. 2010-159 – Motion was made by Brett Housley and seconded by Bonnie Howe to purchase a Dell Wireless All In One Printer for use of the Zoning Department in an amount not to exceed $171.23 from Dell. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

Regency Windows measured the windows at the rental house. This is to be paid by the NOPEC grants. The renter is in contact with Regency Windows for an installation date.

Jim reported last Tuesday the Zoning Board of Appeals met to discuss their tabled issue regarding Mr. Busso who would like to put an addition on his building located at South Prospect (across from Repair That Glass) and build a stand alone building on the corner of Broadway and Wilson Avenue. The Board denied his request.

Jim believes there will be several board members attending the 2010 Ohio Cleveland Planning & Zoning Workshop on Friday, October 29, 2010. He will get a final count to JoAnn.

Shirley Riemenschneider was present to congratulate the Trustees on their 200th anniversary of government. Mrs. Riemenschneider presented the Board with a flyer she would like to hand out to students at Rootstown Schools. Bev will be in contact with Bonnie regarding a commemorative post card for residents.

Resolution No. 2010-160 – Motion was made by Bonnie Howe and seconded by Brett Housley to allocate $250.00 for expenses for the Stamp Day which is held October 14th from 10:30 AM – 2:30 PM at the Town Hall. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

Bonnie will be getting refreshments for the Stamp Day.

Resolution No. 2010-161 – Motion was made by Brett Housley and seconded by Bonnie Howe to accept the minutes of September 14, 2010. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

FIRE CHIEF REPORT

Chief Palmer gave the Board a copy of the flyer they will be distributing at the Community Expo regarding the Fire Department functions.

The following is a breakdown for August 2010 non-resident ambulance billing:

Collected Amount:	$6,390.15
Year to date Billed:	$50,690.00
Year to date Collected:	$36,303.49

They are on their way using the NOPEC grant monies. JoAnn needs all the receipts and if there are multiple vendors she needs their names. The basement water issue in the elevator pit is almost complete. It should be completed by the end of the week.

Diane reminded Chief Palmer that there is still NOPEC money available.

Chief Palmer discussed Ravenna Township’s policy as to when a resident has a fire loss. Ravenna Township puts a lien on the homeowners building (loss) and receives $1,500.00 of every $20,000.00 lost from their insurance company. Once the homeowner re-builds their structure, the Township gives the money back to the homeowner. Diane will get a copy of Ravenna Township’s policy for the Board to review. The Township may be interested in adopting this policy.

UNFINISHED BUSINESS

Resolution No. 2010-162 – Motion was made by Diane Dillon and seconded by Bonnie Howe to purchase magnets for the Community Expo in an amount not to exceed $250.00. These magnets will have the Road, Zoning and Fire Departments telephone numbers on them. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

FISCAL OFFICER

Resolution No. 2010-163 - Motion by Brett Housley and seconded by Bonne Howe to pay bills on file with the Fiscal Officer. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

Resolution No. 2010–164 - Motion by Diane Dillon to adjourn at 7:15 p.m.

Respectfully submitted,

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Diane Dillon, Chairperson

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JoAnn Townend, Fiscal Officer