The regular meeting of the Rootstown Township Trustees opened at 5:30 p.m. on October 9, 2007. Those in attendance were Trustees Bonnie Howe and David Armentrout, JoAnn Townend, Fiscal Officer, Darrell Stephens, Jim Mahood, Van Black and Chief Palmer.

The meeting was called to order at 5:30 p.m.

Resolution No. 2007-150 – Motion made by Bonnie Howe and seconded by David Armentrout to approve the minutes of September 25, 2007. Upon roll call the vote was as follows: David Armentrout, yea; Bonnie Howe, yea.

ROAD SUPERINTENDENT’S REPORT

Darrell reported that the Issue II paperwork had been turned in.

Darrell also reported that he has ordered signs and will get the wording from Diane and the Park Committee for the signs needed at the park.

The work on Cobblestone will have a considerable overrun due to its deteriorated state; the overrun was approved verbally by Diane and David.

Darrell also reported that foundations were poured last week at the cemetery. He also stated that the surveyor, Rob Szuch is still working on the numbering for the cemetery.

Darrell priced out 16’ gates for the park at approximately $100.00 ea. He believes we need to install a total of four.

Resolution No. 2007-151 – Motion made by David Armentrout and seconded by Bonnie Howe to purchase four (4) 16’ gates for the park at a cost not to exceed Five hundred and 00/100 dollars ($500.00). Upon roll call the vote was as follows: David Armentrout, yea; Bonnie Howe, yea.

Bonne reported that Diane had received pricing for trees at the park to use as a buffer. The price from Garden Spot for Forty (40) 5’ white pine trees plus Fourteen (14) 40 lb. bags of composted cow manure is Two thousand one hundred forty-two and 84/100 ($2,142.84).

Resolution No. 2007-152 – Motion made by David Armentrout and seconded by Bonnie Howe to order Forty (40) 5’ white pine trees plus Fourteen (14) 40 lb. bags of composted cow manure for the amount not to exceed Two thousand one hundred forty-two and 84/100 ($2,142.84). Upon roll call the vote was as follows: David Armentrout, yea; Bonnie Howe, yea.

David reported that a maple tree has been ordered for the cemetery from Davey Tree.

ZONING INSPECTOR’S REPORT

Jim Mahood reported that there were three (3) acts of business the past two weeks.

Jim reported that Mr. Lemon of Lemon and Lemon will be meeting with the zoning commission regarding new student housing.

Jim also reported that the Firehouse Restaurant did not submit the required paperwork with the Zoning Board of Appeals for the October meeting.

David reported a complaint he received on the Firehouse Restaurant. Since the Firehouse Restaurant did not submit the required paperwork to the ZBA he feels that the Trustees should have the Zoning Inspector send them a letter.

Resolution No. 2007-153 – Motion made by David Armentrout and seconded by Bonnie Howe to authorize Jim Mahood to send a letter to the Firehouse Restaurant for the failure to submit the required paperwork to the ZBA as they had agreed to do, if it meets with Chris Meduri’s approval. Upon roll call the vote was as follows: David Armentrout, yea; Bonnie Howe, yea.

Jim and JoAnn reported that they had received several calls about this year’s day and time for Trick or Treat. The Trustees set Sunday, October 28th from 1 pm to 3 pm as this year’s day and time.

FIRE CHIEF’S REPORT

Chief Palmer reported that EMS non-resident collection for September was $2,722.00. To date the total collected is $21,384.42.

Chief Palmer reported that in the month of September the fire department ran the following calls:

EMS	54 responses
Fire Calls	19 responses
Car Accidents:	5 responses for a total of 78 calls

UNFINISHED BUSINESS:

Park Land Development

Resolution No. 2007-154 – Motion made by David Armentrout and seconded by Bonnie Howe to hire Rootstown Excavating to prepare soil for seeding around pond and then to hydro-seed, fertilize and mulch the area. Upon roll call the vote was as follows: David Armentrout, yea; Bonnie Howe, yea.

Resolution No. 2007-155 – Motion made by David Armentrout and seconded by Bonnie Howe to construct a dock at the pond that includes the railing, decking and foundation at a cost not to exceed Twenty dollars ($20.00) per square foot. Upon roll call the vote was as follows: David Armentrout, yea; Bonnie Howe, yea.

David reported that he met with representatives from soccer with Diane’s permission and they had concerns over the proposed site for soccer fields. Soccer had not attended any park or Trustee meetings to date. They are supposed to meet with the park committee this week. David feels the Trustees should wait for the park committee to offer any recommendations on changes if there are to be any.

NEW BUSINESS:

Dave received a letter from regional planning to do the 2010 address census update. There was no pricing mentioned in the letter Dave will contact RPC about an amount.

Resolution No. 2007-156 – Motion made by David Armentrout and seconded by Bonnie Howe to allow Portage County Regional Planning Commission to do the 2010 address census update contingent on pricing. Upon roll call the vote was as follows: David Armentrout, yea; Bonnie Howe, yea.

Resolution No. 2007-157 – Motion made by David Armentrout and seconded by Bonnie Howe to participate in Rootstown Community Awareness Day, November 10th, 2007 at a cost of Ten dollars. Upon roll call the vote was as follows: David Armentrout, yea; Bonnie Howe, yea.

Dave reported he had a discussion with Chris Meduri regarding another proposal sent to the Water Company and that he also called Ron Snyder, Water Company President about the proposal.

Dave reported that Dr. Richard Lewis from NEOUCOM wanted to set up a meeting with the Trustees about possible expansion. Dave will call him to set up a meeting with one of the Trustees.

Dave reported that he talked about the flag pole with the Rootstown Chamber and at least one member said that he believed the fire station flag pole should be left alone.

Resolution No. 2007-158 – Motion made by David Armentrout and seconded by Bonnie Howe to enter into executive session at 7:00 p.m. to discuss personnel wage issues. Upon roll call the vote was as follows: David Armentrout, yea; Bonnie Howe, yea.

Resolution No. 2007-159 – Motion made by David Armentrout and seconded by Bonnie Howe to exit executive session at 7:15 p.m. Upon roll call the vote was as follows: David Armentrout, yea; Bonnie Howe, yea.

Resolution No. 2007–160 - Motion by David Armentrout and seconded by Bonnie Howe to pay bills on file with the Fiscal Officer. Upon roll call the vote was as follows: David Armentrout, yea; Bonnie Howe, yea.

Resolution No. 2007–161 - Motion by Bonnie Howe and seconded by David Armentrout to adjourn at 7:20 p.m.

Respectfully Submitted:

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David Armentrout
Chairman

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JoAnn Townend
Fiscal Officer