The regular meeting of the Rootstown Township Trustees opened at 5:30 p.m. on October 14, 2008. Those in attendance were Trustees Diane Dillon, Bonnie Howe and David Armentrout, Fiscal Officer, JoAnn Townend, Darrell Stephens, Van Black, Chief Palmer and Julie Gonzales.

Resolution No. 2008-186 – Motion was made by David Armentrout and seconded by Bonnie Howe to accept the minutes of September 23, 2008. Upon roll call the vote was as follows: Diane Dillon, yea, David Armentrout, yea, Bonnie Howe, yea.

FIRE DEPARTMENT

Chief Palmer reported they will begin burning the house at NEOUCOM on Thursday. The training will be completed on Sunday, October 26th.

The Fire Station will be hosting a flu shot clinic on October 29th from 5:00 PM – 6:30 PM.

For the month of September the following calls were made:

EMS	42
Car Accidents	4
Fire	29
Storm Damage	21 (Sept. 14th)

Resolution No. 2008-187 – Motion was made by David Armentrout and seconded by Bonnie Howe to replace the computer server in the fire station in an amount not to exceed $2,700.00. Upon roll call the vote was as follows: Diane Dillon, yea, David Armentrout, yea, Bonnie Howe, yea.

Chief Palmer will be submitting the hours, use of equipment or any other storm related incidents to the Portage County Homeland Security and Emergency Management. We will be reimbursed through grant funds. The Board asked Darrell to also submit the road crews’ hours.

Resolution No. 2008-188 – A resolution prepared by Chris Meduri, Portage County Prosecutor’s Office was made by David Armentrout and seconded by Bonnie Howe to declare the Rootstown Fire Station will conduct commercial above ground storage inspections effective January 1, 2009. Upon roll call the vote was as follows: Diane Dillon, yea, David Armentrout, yea, Bonnie Howe, yea.

Diane gave the Board copies of Chief Palmer’s 2008 Strategic Plan to review with the Board.

ROAD SUPERINTENDENT’S REPORT

Darrell reported Baronwood Development has been repaved and completed. This project was funded through Issue 2 and Township monies.

After conducting a sign inventory Darrell asked Diane if she was ready to purchase signs for the park. Diane will get Darrell the proper signage information. Diane suggested purchasing a “park closed” sign.

Dave asked if dog stations were purchased for the park. Diane said they were purchased but have not been installed.

300 tons of salt has been delivered.

Dave reported we received $8.00 for additional tires from residents on Clean-Up Day October 4th. It was a little slower this round but the Board agreed to continue having two (2) clean up days per year.

Dave asked Darrell to have the road crew to view the tape(s) from the camera at the New Milford Road site in case of prosecution issues. The Board suggested contacting Chris Meduri to find out what legal signage is necessary to prosecute.

The new truck has arrived. The lettering will be put on and the 2-way radio will be installed.

Resolution No. 2008-189 – Motion was made by Bonnie Howe and seconded by David Armentrout to authorize the old grass truck to be patched and painted by Maaco in an amount not to exceed $1097.40. Upon roll call the vote was as follows: Diane Dillon, yea, David Armentrout, yea, Bonnie Howe, yea.

The water at the park will be turned off at the end of this month. Diane believes the port-o-johns will be removed at the end of the month as well.

The cost to repair the two (2) doors at the park due to the break in was $120.00. Most of the items that were stolen were soccer and Hot Stove property.

There was one (1) funeral since the last meeting.

Darrell said Chris believes the 24X12 markers on the 4X4 lots at Homeland Cemetery will be adequate. They will be pouring the foundations at the cemetery next week.

Dave acknowledged receipt of a letter from Ohio Edison thanking the crew for their hard work during the storm damage.

Dave and Bonnie attended a meeting at the Ohio Department of Transportation regarding the bridge being closed on Industry and Lakewood Roads.

Diane gave Darrell a copy of his Strategic Plan to review with the Board.

Dave asked Darrell if items were removed from the Township garage that were owned by the Rootstown Water Company. Darrell said Drago asked him for the items and the water company hired Darrell to remove them. Dave would like an inventory list of the items that were removed.

Diane said it is time to begin evaluations with the road crew.

ZONING INSPECTOR’S REPORT

Jim is on vacation for several days – Van has nothing to report at this time.

There were nine (9) act of business.

Dave asked that Jim send a letter to the owners of the Firehouse Grill regarding their sign that was knocked down due to the storm.

Dave said Carol’s ChemDry is relocating to the new Epling space on Lynn Road. Their sign has been moved to the new location but he doesn’t believe a permit was issued.

UNFINISHED BUSINESS

Diane would like a key for the Case Avenue entrance gate at the park. Ray will also be done opening and closing the park at the end of this month.

Resolution No. 2008-190 – Motion was made by David Armentrout and seconded by Bonnie Howe to allocate $800.00 to purchase up to six (6) trees to plant at the park around the playground area and pond. Upon roll call the vote was as follows: Diane Dillon, yea, David Armentrout, yea, Bonnie Howe, yea.

Dave will invite an Eagle Scout to one of the Board meetings to discuss the sign at the entrance at the park off of Case Avenue.

NEW BUSINESS

Resolution No. 2008-191 – Motion was made by David Armentrout and seconded by Bonnie Howe agreed to destroy two (2) boxes of Township files and complete form RC-3 to submit to the State of Ohio Archives Department. Upon roll call the vote was as follows: Diane Dillon, yea, David Armentrout, yea, Bonnie Howe, yea.

Resolution No. 2008-192 – Motion was made by David Armentrout and seconded by Bonnie Howe to set a Records Commission Meeting on Tuesday, November 11, 2008 at 6:15 PM at the Townhall. Upon roll call the vote was as follows: Diane Dillon, yea, David Armentrout, yea, Bonnie Howe, yea.

Dave gave the Trustees a brochure on Storm Water from a meeting he attended this afternoon.

They are still conducting the Regional Planning Commission director interviews.

The trash haulers public input will be held on Tuesday, October 28th at 6:15 PM at the Townhall.

FISCAL OFFICER

Resolution No. 2008-193 – Motion was made by Diane Dillon and seconded by Bonnie Howe to pay bills on file with the Fiscal Officer. Upon roll call all yeas and no nays.

JoAnn presented a $200.00 a check donated from Madeline and Paula Hluch for the park.

The NIMS (National Incident Management System) 700 Class will be held on October 29th and October 30th. This class is required for all government officials. It is sponsored by the Portage County Homeland Security and Emergency Management.

JoAnn gave the Trustees a copy of a fax from the Ohioans for concealed carry.

The current Regional Planning Commission unused hours is 36.75 for 2008.

JoAnn received an invoice from the Clerk of Courts. She will contact Chris Meduri to see if the Township is responsible.

Resolution No. 2008-194 – Motion was made by Diane Dillon and seconded by Bonnie Howe for the Rootstown Township Trustees to move into executive session at 7:05 PM to discuss legal issues. Upon roll call the vote as follows: David Armentrout, yea, Diane Dillon, yea, Bonnie Howe, yea.

Resolution No. 2008-195 - Upon conclusion of the above referenced discussion a motion was made by Diane Dillon and seconded by David Armentrout that the Rootstown Township Trustees move out of executive session at 7:08 PM. Upon roll call the vote as follows: David Armentrout, yea, Diane Dillon, yea, Bonnie Howe, yea.

After exiting Executive Session, the Trustees took no action.

Resolution No. 2008-196 – Motion was made by David Armentrout and seconded by Bonnie Howe to donate $200.00 to the Rootstown Alumni Association for improvements to the high school stadium. Upon roll call the vote was as follows: Diane Dillon, yea, David Armentrout, yea, Bonnie Howe, yea.

Resolution No. 2008-197 – Motion was made by David Armentrout and seconded Bonnie Howe to donate four (4) $25.00 Giant Eagle gift cards to the Community Awareness Day held on November 1st. Upon roll call the vote was as follows: Diane Dillon, yea, David Armentrout, yea, Bonnie Howe, yea.

Resolution No. 2008-198 - Motion was made by Diane Dillon to adjourn at 7:09 PM.

Respectfully Submitted:

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Diane Dillon
Chairperson

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JoAnn Townend
Fiscal Officer