Minutes of the Meeting of the Rootstown Township Trustees,
November 14, 2006The regular meeting of the Rootstown Township Trustees opened at 5:30 p.m. on November 14, 2006. Those in attendance were Trustees Diane Dillon and David Armentrout, JoAnn Townend, Chief Palmer, Darrell Stephens, Jim Mahood, Van Black and Julie Carpenter.
Resolution No. 2006-192 - Motion was made by David Armentrout and seconded by Diane Dillon to accept the minutes of October 24, 2006. Upon roll call the vote was as follows: Bonnie Howe, absent; Diane Dillon, yea; David Armentrout, yea.
FIRE DEPARTMENT
The psych evaluations have been scheduled for Friday for new members. Dr. Mary Myers of Cuyahoga Falls will be conducting the evaluations. The cost is $300.00 per member.
The preventative maintenance has been completed on all trucks. The ladder was also tested and has passed.
Chief Palmer received several quotes to purchase a 2007 Ford Expedition to replace the old Chevrolet they are as follows: Klaben: $24,996.25 Statewide Ford: $25,982.00
Chief Palmer submitted two (2) proposals for financing they are as follows:
Ford Motor Credit Co. Total Amount Funded Number of payments APR Payment Amount $26,332.00 8 6.80% $2,867.61 $26,332.00 8 6.90% $3,698.17
Key Govt’ Finance Amount to be Leased Term Interest Rate Payment Amount $25,982.00 3 years 4.95% $4,713.09 $25,982.00 4 years 4.93% $3,618.23 $25,982.00 5 years 4.92% $2,962.00 Resolution No. 2006-193 – Motion was made by David Armentrout and seconded by Diane Dillon to authorize the purchase of a 2007 Ford Expedition from Statewide Ford in an amount not to exceed $25,982.00. The Board has accepted the following proposal from Key Government Finance.
Amount to be Leased Interest Rate Lease Payments Term $25,982.00 4.93% $3,618.23 4 years Upon roll call the vote was as follows: Bonnie Howe, absent; Diane Dillon, yea; David Armentrout, yea.
For the month of October 2006 the following calls were made:
EMS 54 Fire 15 Car Accidents 5 Total 74 ROAD SUPERINTENDENT’S REPORT
Darrell contacted the County regarding a resident who lives on Marks Avenue who has flooding on their property. The County said there is no easement and suggested contacting the previous owner.
Darrell reported the County has contacted Master Mind. There may be a grant available where they will conduct all the inventory of our signs and provide a computer and some equipment we need to check reflective signs. Master Mind will be contacting Darrell.
Darrell will get a list of roads that need to be paved in 2007.
The equipment is ready for snow.
There were no funerals since the last meeting.
Darrell gave the Board three (3) estimates for fence for their consideration (Dean’s Fence, RF Fence and A Sweet New Look).
Dave would like to discuss changing the cremation policy as the next Board meeting.
The Park has been winterized.
Darrell spoke to Kevin Smith and Bob Park regarding the sign for the Park. Mr. Park notified Darrell and his son will no longer be in charge of the sign project; they have potentially given the project to another Eagle Scout.
JoAnn received the 2006 Certified Road Mileage and the Annual Bridge Inspection Report from the County Engineer’s Office. JoAnn forwarded it to Darrell for him to complete.
Diane said Al Mellott has been viewing the Epling project.
Dave asked Darrell to review the forms that were given to the Township from OTARMA. Once the forms are reviewed by Darrell; Jennifer Redman, Prosecutor’s Office will also review them.
The resurface of Curtis Street has been delayed due to the Ravenna Development Project.
Dave suggested installing a mail slot in the door of the Zoning Office. Diane said we could purchase a lock box. Darrell will investigate both options.
Zoning Commission Public Hearing 2006-004
Dave opened the meeting at 6:30 PM.
Dorothy Filing, Chairperson, Rootstown Zoning Commission and Judy Adamson, Secretary, Rootstown Zoning Commission was present.
The purpose of this public hearing is to re-zone the M.D/L. Conwell and F.J. Navarette properties from GI to C2 to add more commercial property. Regional Planning Commission recommended that the request to change the zoning be disapproved. The Zoning Commission should consider placing all the property having frontage along Prospect Street north of Sandy Lake Road in a planned overlay district. The PCOD requirements should stipulate five (5) acres to be established as minimum acreage requirements for this area of the Township.
Jim Mahood said “Plan B” which would be to increase the usage in C2 verses GI to make it more appealing.
Resolution No. 2006-194 – Motion was made by David Armentrout and seconded by Diane Dillon to continue the public hearing until Monday, December 4, 2006 at 5:30 PM. Upon roll call the vote was as follows: Bonnie Howe, absent; Diane Dillon, yea; David Armentrout, yea.
The Public Hearing closed at 6:50 PM.
The Board accepted the oral registration of David Benedict from the Zoning Commission Board.
ZONING INSPECTOR’S REPORT
There were 3 acts of business.
Jim met with the Building Inspector and the Fire Inspector at Mr. Charles Mehl’s property. Jim received the Fire Report and there were several containers filled with gas/oil that have to be removed. Jim will keep the Board posted.
Jim attended the seminar in Cleveland last week and several of the classes were the same as previous years and some were not geared for small Townships. Dave also attended the same seminar and gave the Board copies for their information.
Jim asked if the Board had any feedback for the Zone Pro job description. Diane said it looks good.
Jim tried the Township web site and was able to get into the Zoning information.
Dave spoke to Bob Baumgardner who is helping out with the Marsh Creek Citizens Group. They have discovered since repaving Pine Drive and installing speed bumps some of the complaints from residents are no longer using their private drive for a speedway. They also had complaints because a previous owner granted an easement for a right a way for the construction trucks. They got a lawyer and are able to take that easement away. There is a section of homes on Pine Drive that are owned by Dacath Development Corporation (Dave Krummel) which is a single-family ownership may be leasing some of those units that haven’t sold. This is a violation in our zoning regulations.
FISCAL OFFICER
JoAnn received two (2) letters of interest for the Boards.
JoAnn received notification from Delta Dental and they have increased their fee. JoAnn will notify the three (3) employees enrolled in the program.
JoAnn received an invoice for parts for water hydrants. The Board agreed to pay upon the approval from Darrell.
Resolution No. 2006-195 - Motion was made by David Armentrout and seconded by Diane Dillon to pay bills on file with the Fiscal Officer. Upon roll call all yeas and no nays.
Diane met with the Soccer Board on Sunday as to where they would like to install soccer fields. Diane would like Board approval as to where we would like the fields installed.
Dave asked JoAnn if we scheduled a Records Committee meeting this year.
We are still in the process of working on the Portage County Bicentennial. Shirley Reimenschneider is our representative.
Resolution No. 2006-196 – Motion was made by David Armentrout and seconded by Diane Dillon to request the full refund in the amount of $618.00 from Lorman in reference to where Jim Mahood and Paul Galido attended a seminar earlier in the year and were disappointed. Upon roll call the vote was as follows: Bonnie Howe, absent; Diane Dillon, yea; David Armentrout, yea.
Resolution No. 2006-197 - Motion was made by David Armentrout to adjourn at 7:50 PM.
Respectfully Submitted,
_________________________________
Bonnie Howe
Chairperson__________________________________
JoAnn Townend
Fiscal Officer